Executive Assistant II

Responsibilities

• Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
• Maintain situational awareness, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation
• Manage complex, high-volume calendars across time zones
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Track event budgets, success metrics, and feedback to continually improve future experiences

• 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
• Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
• Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities
• Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization
• Strong communication skills: written, verbal, and contextual
• Self-starter with strong prioritization skills and the ability to stay grounded under pressure
• Ability to adapt to flexible hours and travel schedules with the ability to travel as needed
• U.S. citizenship or permanent residency (Green Card) required.