Contract Specialist

Overview

Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a full time Contract Specialist to join the team. This role supports the successful delivery of K-12 education projects by administering contracts from pursuit through project closeout. This role assists project teams by preparing, tracking, and maintaining owner and consultant agreements, ensuring compliance with public-sector requirements and firm standards.

• Prepare and process owner-architect agreements, consultant agreements and contract amendments using standard templates (AIA, school district-specific, and firm developed).
• Coordinate contract execution, including signatures, approvals, and required attachments.
• Maintain accurate contract records, logs, and version control throughout the project lifecycle.
• Assist with contracts for public school districts and bond-funded programs.
• Support compliance with public procurement requirements, district policies, and professional standards.
• Track required approvals, insurance certificates, and contract deliverables for publicly funded projects.
• Prepare and administer agreements for engineering and specialty consultants.
• Verify alignment of consultant scopes, fees, and schedules with prime agreements.
• Track consultant compliance, including insurance documentation and contract requirements.
• Monitor contract status, amendments, and key milestones.
• Support project managers with contract interpretation and documentation.
• Assist with project closeout documentation related to contracts.
• Assist in maintaining and improving firm-wide contract management processes.

• Associate’s or Bachelor’s degree in Business, Construction Management or related field preferred
• 2-5 years of experience in contract administration within an architecture, engineering, or construction firm
• Experience supporting K-12 education or public sector projects preferred
• Familiarity with AIA contract documents and professional services agreements
• Strong organizational skills and attention to detail
• Adaptability to current company processes and methodologies
• Problem solving and conflict resolution management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

At Talon Hiring Solutions, we specialize in connecting talented individuals with companies that value their skills and expertise. We are committed to creating opportunities for growth and success for both our clients and candidates.