Accounts Receivable & Billing Specialist

Job Title

Job Description Required Education High School Diploma or equivalent Required Skills
• Strong attention to detail and accuracy
• Ability to organize and maintain invoices and supporting documentation
• Strong written communication skills
• Ability to respond to client and internal email inquiries in a timely manner
• Ability to manage a shared email inbox and ensure requests are completed and properly filed
• Experience or comfort working with spreadsheets and tracking logs
• Ability to prioritize recurring daily and monthly responsibilities
• Strong organizational and follow-up skills
• Ability to maintain accurate records for audit-related purposes
• Comfortable working independently with repetitive, process-driven tasks
• Basic computer and Microsoft Office proficiency Preferred Skills
• Microsoft Excel
• Great Plains / Microsoft Dynamics GP
• Nordic or similar invoicing platforms
• Shared-drive document management
• Accounts receivable tracking
• Aging-report review
• Collections follow-up
• Invoice reconciliation
• Financial documentation and audit support Required Experience Candidates should have relevant experience in one or more of the following areas:
• Invoicing
• Billing
• Accounts receivable
• Collections
• Accounting support
• Financial administration
• Office administration involving invoices or payment records
• Spreadsheet and tracking-log maintenance
• Client email correspondence

Preferred Experience
• Previous Accounts Receivable, Billing, Collections, or Accounting Clerk experience
• Experience pulling, preparing, and distributing customer invoices
• Experience reviewing accounts-receivable aging reports
• Experience sending collection notices or following up on outstanding balances
• Experience using Great Plains / Microsoft Dynamics GP
• Experience maintaining invoice logs or audit-tracking spreadsheets
• Experience managing a shared accounting or billing inbox
• Experience working in a high-volume corporate finance or administrative environment

Job Duties
• Assist with invoicing by pulling invoices from Nordic.
• Save invoices and related documentation to the appropriate shared drive.
• Prepare invoices for delivery to clients.
• Email invoices and supporting documentation to clients.
• Support daily Assistance invoicing activities and monthly USNAS invoicing activities.
• Respond to email inquiries in a timely manner.
• Maintain shared email inboxes.
• Ensure emails have been addressed and moved into the appropriate client folders once completed.
• Pull USNAS invoices from Great Plains.
• Save USNAS invoices to the shared drive and prepare them for client delivery.
• Review USNAS accounts-receivable aging.
• Send collection letters and aging information as needed.
• Complete collection-related activity daily.
• Maintain spreadsheets and tracking logs documenting invoices sent.
• Maintain records supporting audit-related activities.
• Perform additional related duties as needed. Typical Day
• A typical day will involve a combination of invoice processing, email management, accounts-receivable follow-up, spreadsheet maintenance, and document organization.

** Only those lawfully authorized to work in the designated country associated with the position will be considered.**

** Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**