Administrative Assistant - Buildings and Grounds

Job Details

• Position Type:
  Secretarial/Clerical
• Date Posted: 2/17/2026
• Location:
  
  Hopkins Public Schools

Performs administrative assistance for a department and the assigned work group; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.

Oversees administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work.

Resolve complaints within scope of information and authority and refer to others, as appropriate.

Provides administrative assistance to work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.

Exercises initiative in performing administrative duties and resolving problems; tracks assigned issues and effectively communicates operational information.

Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; edits and processes memoranda, reports, technical documents and other communications.

Maintains department files and library; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; develops management reports.

Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll; researches files and computer databases.

Provides information and assistance to staff, visitors and others having business with the work group; resolves problems and customer service inquiries within scope of authority; explains rules, regulations, policies and procedures; screens and routes calls to appropriate individuals, takes and delivers messages.

Completes and coordinates special projects, program assignments, and research functions.

Orders supplies and equipment; tracks maintenance and purchasing issues.

Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• Performs administrative assistance for a department and the assigned work group; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
• Oversees administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work.
• Resolve complaints within scope of information and authority and refer to others, as appropriate.
• Provides administrative assistance to work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.
• Exercises initiative in performing administrative duties and resolving problems; tracks assigned issues and effectively communicates operational information.
• Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; edits and processes memoranda, reports, technical documents and other communications.
• Maintains department files and library; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; develops management reports.
• Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll; researches files and computer databases.
• Provides information and assistance to staff, visitors and others having business with the work group; resolves problems and customer service inquiries within scope of authority; explains rules, regulations, policies and procedures; screens and routes calls to appropriate individuals, takes and delivers messages.
• Completes and coordinates special projects, program assignments, and research functions.
• Orders supplies and equipment; tracks maintenance and purchasing issues.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• Associate's degree in public or business administration, or a closely related field.
• Three (3) years of secretarial or administrative experience.
• OR an equivalent combination of education, training and experience.

• Driver's license.

• District policies and procedures.
• Applicable state and Federal rules and regulations governing public education.
• Business and personal computers, and spreadsheet software applications.
• Customer service standards and protocols.
• Principles of record keeping,…