Mailroom Operations Specialist

Column Technical Services is seeking a dependable Mailroom Operations Specialist to play a vital role in keeping business operations running smoothly through accurate, high‑volume mail processing and exceptional internal support in Minnetonka, MN. This hands‑on, onsite position is ideal for someone who thrives on precision and efficiency while ensuring seamless mailroom operations. Apply today to learn more about this exciting opportunity.

• Receive, open, and organize incoming mail in preparation for scanning and digital processing.
• Categorize and index inbound and returned correspondence from scanned batches, fax transmissions, and email.
• Handle returned mail processing for the Underwriting and Accounting departments.
• Manage large‑volume outgoing document mailings.
• Operate and maintain mailroom equipment, including printers, scanners, inserters, and postage machines.
• Prepare and process Certified and Registered mail.
• Upload and index documents such as experience modifications, merit ratings, and certificates.
• Support system testing efforts related to mailroom or document processing updates.
• Supervise daily mailroom activities in the absence of the manager.
• Ensure all mail processing adheres to company policies, compliance guidelines, and performance benchmarks.
• Assemble and organize commission checks along with accompanying statements.
• Identify and resolve issues related to mailroom production equipment.
• Accept and manage deliveries from vendors.

• A minimum of 3 years of experience with printing, scanning, folding, and mailing equipment is preferred.
• High school diploma or GED required.
• Prior experience working with printing, scanning, folding, and mailing equipment is preferred.
• Ability to manage multiple tasks simultaneously in a fast‑paced environment.
• Strong organizational and time management capabilities.
• High level of accuracy and attention to detail.
• Ability to work both independently and as part of a team.
• Demonstrates sound judgment and maintains strict confidentiality.

• Ability to remain standing for prolonged periods.
• Manual dexterity to handle high‑volume envelope stuffing and sealing.
• Capability to lift and carry up to 50 pounds.