Office Manager

Office Manager

This is a highly visible, multi-functional administrative position supporting Accounts Receivable, HR, Finance, and general office operations. The company is experiencing growth and expansion but maintains a lean office staff, requiring employees to wear multiple hats and support various business functions. The ideal candidate will thrive in a small-company environment, enjoy variety in their day-to-day responsibilities, and be comfortable managing frequent interruptions while balancing multiple priorities.

• Match incoming bank payments against open invoices and customer accounts.
• Apply customer payments (checks and electronic payments) to invoices.
• Generate and send customer invoices via PDF and email.
• Review customer payment schedules.
• Follow up with customers regarding past due balances.
• Assist with collections activities.
• Enter vendor invoices manually into the system.
• Provide backup support for AP-related administrative tasks.
• Assist accounting team with basic clerical processing as needed.
• Support onboarding activities for new hires.
• Create and disable employee access cards.
• Assist with payroll and HR-related administrative tasks.
• Welcome and assist candidates and new hires entering the facility.
• Answer phones and greet visitors.
• Handle incoming and outgoing mail.
• Update pricing changes for the Sales VP.
• Assist with weekly reporting.
• Enter and maintain customer shipping information.
• Provide administrative support across departments as needed.

• Bilingual in English and Spanish.
• Accounts Receivable experience.
• Strong customer service and communication skills.
• Comfortable working in a fast-paced environment with constant interruptions.
• Ability to prioritize and shift between tasks quickly.

• Manufacturing industry experience.
• HR or onboarding experience.
• Experience working in a small company environment.
• Deacom ERP experience.
• Collections experience.

Onsite Monday-Friday 8am-4:30pm:
This is not a quiet office. The person will have to handle constant interruptions and be comfortable wearing multiple hats, enjoying variety in their day.

This is a Contract to Hire position based out of Hopkins, MN.

The pay range for this position is $28.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Hopkins, MN.

This position is anticipated to close on Sep 14, 2026.