Office Manager

Job Title:

Office Manager

Job Description

This is a highly visible, multi-functional administrative position supporting Accounts Receivable, HR, Finance, and general office operations. The company is experiencing growth and expansion but maintains a lean office staff, requiring employees to wear multiple hats and support various business functions. The ideal candidate will thrive in a small-company environment, enjoy variety in their day-to-day responsibilities, and be comfortable managing frequent interruptions while balancing multiple priorities.

Responsibilities

+ Match incoming bank payments against open invoices and customer accounts.

+ Apply customer payments (checks and electronic payments) to invoices.

+ Generate and send customer invoices via PDF and email.

+ Review customer payment schedules.

+ Follow up with customers regarding past due balances.

+ Assist with collections activities.

+ Enter vendor invoices manually into the system.

+ Provide backup support for AP-related administrative tasks.

+ Assist accounting team with basic clerical processing as needed.

+ Support onboarding activities for new hires.

+ Create and disable employee access cards.

+ Assist with payroll and HR-related administrative tasks.

+ Welcome and assist candidates and new hires entering the facility.

+ Answer phones and greet visitors.

+ Handle incoming and outgoing mail.

+ Update pricing changes for the Sales VP.

+ Assist with weekly reporting.

+ Enter and maintain customer shipping information.

+ Provide administrative support across departments as needed.

Essential Skills

+ Bilingual in English and Spanish.

+ Accounts Receivable experience.

+ Strong customer service and communication skills.

+ Comfortable working in a fast-paced environment with constant interruptions.

+ Ability to prioritize and shift between tasks quickly.

Additional

Skills & Qualifications

+ Manufacturing industry experience.

+ HR or onboarding experience.

+ Experience working in a small company environment.

+ Deacom ERP experience.

+ Collections experience.

Work Environment

Onsite Monday-Friday 8am-4:30pm:
This is not a quiet office. The person will have to handle constant interruptions and be comfortable wearing multiple hats, enjoying variety in their day.

Job Type & Location

This is a Contract to Hire position based out of Hopkins, MN.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hopkins,MN.

Final date to receive applications

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or…