Acquisitions Coordination Manager

Overview

The Acquisitions Coordination Manager is responsible for leading the execution of approved single-site acquisitions (SSA) from Real Estate Committee (REC) approval through successful opening. This role serves as the primary point of accountability for coordinating cross-functional stakeholders, managing due diligence, maintaining timelines, and ensuring each acquisition is completed efficiently, confidentially, and in alignment with company standards. The position requires a strong project-management mindset, a sense of urgency, and the ability to drive progress across multiple work streams in a fast-paced acquisition environment.

The target salary for this role is 80, annually.

• Acquisition Execution & Project Management
• Own the end-to-end execution of approved acquisitions from post-approval through opening
• Establish, manage, and maintain acquisition timelines, milestones, and deliverables
• Organize and lead acquisition kick-off calls and ongoing status review calls
• Maintain accurate project tracking and reporting in Smartsheet
• Cross-Functional Coordination
• Coordinate due diligence, reporting and execution activities with Operations, Licensing, Legal, Property Management, Environmental, Accounting, Finance, Development, Sellers and External Partners
• Ensure all stakeholders understand expectations, deadlines, and confidentiality requirements
• Environmental & Compliance Oversight
• Partner with Environmental teams to ensure timely completion of Phase I, Phase II, and related environmental requirements
• Maintain awareness of fuel systems, tanks, and related environmental considerations
• Track and resolve environmental action items impacting closing or opening timelines
• Operational Readiness & Integration
• Work closely with Business Units to drive readiness activities, including rebranding execution and transition coordination (employees, licensing & compliance)
• Coordinate inventory wires and support closing activities
• Timeline & Risk Management
• Ensure critical dates are clearly defined, maintained, and achieved
• Proactively identify risks, bottlenecks, or delays and drive resolution
• Provide clear status updates and escalation as needed

• Bachelor’s degree preferred or equivalent experience
• 3–5+ years of experience in real estate, acquisitions, project management, or property management
• Experience in supporting or managing operating-site acquisitions strongly preferred
• Working knowledge of environmental due diligence (Phase I / Phase II)
• Strong organizational, communication, and stakeholder-management skills
• Proficiency with Smartsheet or similar project-management tools
• Execution-focused with a strong sense of urgency
• Detail-oriented while able to manage multiple concurrent projects
• Comfortable driving accountability across cross-functional teams
• Able to operate independently and make sound judgment calls

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position includes:

• Frequent sitting, standing, walking and use of keyboard/computer
• Occasional bending, reaching and lifting/moving up to 35 pounds
• Work is subject to tight deadlines and interruptions can be stressful
• Travel to store locations as necessary
• Sitting for long periods of time, operating computer keyboard and mouse for data entry
• Viewing computer monitor, hearing and speaking via telephone
• Reach forward and/or overhead

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Working conditions include:

• Moderate noise level in the work environment
• Natural light and fluorescent lighting in work areas
• Work with minimum direction and periodic supervision

This Job Description indicates the general nature and level of work to be performed in this position. The incumbent may be asked to perform other duties and will be evaluated on performance of the tasks…