Senior Payroll Tax and Accounting Specialist

• Ensure timely and accurate payroll tax filings across federal, state, and local jurisdictions
• Stay current on U.S. payroll tax regulations and maintain compliance
• Reconcile payroll tax with holdings and deposits
• Lead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancing
• Own payroll-related general ledger activity within UKG Pro, balancing and maintaining accounts after each payroll
• Ensure payroll journals accurately reflect wages, taxes, and benefit liabilities
• Reconcile payroll entries to the general ledger and partner with Finance to resolve discrepancies
• Prepare and validate payroll accounting reports and maintain system structures
• Prepare payroll tax and accounting reports for audits and regulatory filings
• Support 401(k) and workers’ compensation audits
• Respond to auditor and agency inquiries with accurate documentation
• Perform reconciliations across payroll registers, tax filings, and financial statements
• Investigate and resolve complex payroll tax discrepancies across multi-state jurisdictions
• Manage escalations and high-risk compliance issues
• Serve as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustments
• Lead guided and standard adjustment processes within UKG Pro
• Analyze payroll and tax data to identify discrepancies, trends, and compliance risks
• Lead process improvements and system enhancements focused on automation, accuracy, and scalability
• Maintain payroll tax and accounting process documentation
• Partner with Accounting and IT to strengthen payroll-to-GL integration and data accuracy
• Partner with external vendors, including UKG and Ceridian Dayforce, to ensure accurate tax filing and reporting
• Manage relationships with tax authorities and auditors
• Ensure proper setup and maintenance of tax codes and with holdings
• Handle complex multi-state scenarios, including non-resident taxation and reciprocal agreements
• Perform other duties within the scope of the role

• Associate's degree in accounting, finance, or a related field preferred, or equivalent work experience required
• 5–7 years of payroll tax and payroll accounting experience required
• Experience with multi-state and Canadian payroll required
• Strong Excel skills, including Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis
• Strong understanding of payroll tax and accounting principles and general ledger reconciliation
• Experience leading quarter-end and year-end tax close activities
• Excellent attention to detail, analytical thinking, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to perform essential job functions with or without reasonable accommodation
• 0%–10% domestic travel required

Demonstrates expertise in payroll tax compliance, multi-state payroll processing, and general ledger reconciliation. Proficient in utilizing UKG Pro for payroll management and reporting, with strong analytical skills to identify discrepancies and ensure accuracy.

• Payroll Tax Compliance
• Multi-State Payroll Processing
• General Ledger Reconciliation
• UKG Pro Expertise
• Excel Proficiency

• Payroll Tax Filings
• Payroll Accounting
• Quarter-End Tax Close
• Year-End Tax Close
• Data Analysis
• Tax Code Maintenance
• Financial Statement Reconciliation
• Audit Preparation
• Process Improvement
• Automation

• Attention to Detail
• Analytical Thinking
• Problem-Solving
• Time Management
• Communication

• Payroll Tax Regulations
• Compliance
• Multi-State Jurisdictions
• 401(k) Audits
• Workers' Compensation Audits

• UKG Pro
• Ceridian Dayforce
• Excel