Administrative Secretary: Special Education

Administrative Secretary:
Special Education (10-month)

Hopkins Elementary School, Hopkinton, Massachusetts

Starting Date: Aug 31, 2026

Title: Administrative Secretary:
Special Education (10-month)

Type of Position: Part-time (.525 - 21 hours/week),  school year (start date 8/31/2026); salary commensurate with experience (range $24.15 - $31.72 per hour)

Location: Hopkins School, Hopkinton, Massachusetts

The Administrative Secretary:
Special Education provides routine clerical and secretarial assistance during the school year, including appointments, correspondence, and filing. The incumbent knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area, and is aware of the role of the position and its potential impact on the working unit. The Administrative Building Secretary for Special Education reports to the Principal and the Director of Student Services, with input from the Team Chair.

• Assist Team Chairs with data entry, meeting notices, verification and distribution of mandated special education documents to the Student Service Office for processing;
• Handle all copying requests, mailing, and filing reports and correspondence;
• Collect and maintain mandated documents, while maintaining a high level of confidentiality for the building’s students within the Special Education Program;
• Support Progress Report procedures with proactive notification of due dates, procedures and case load to administrators and liaisons;
• Operate personal computer to access Special Education software (eSped), and student data (Power School);
• Other duties as assigned.

• High school diploma or general education degree (GED) with courses in typing/word processing, business machine operation, and general office procedure;
• Good knowledge of arithmetic, spelling, and the English language;
• Skill in operating a personal computer and basic office software, such as the Microsoft Office suite. Familiarity with Power School and ESped, while not required, considered a plus;
• Ability to communicate clearly and effectively, both orally and in writing;
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;
• Excellent organizational and time management skills;
• Such alternatives to the above qualifications as the supervisor(s) may find appropriate and in conformity with state and federal requirements.

The Hopkinton Public School System does not discriminate on the basis of race, color, religion, national origin, age, gender, gender identification, sexual orientation, genetic information, or disability in admission to, access to, employment in, or treatment in its programs and activities. The Hopkinton Public School district is an equal opportunity employer, committed to diversity in our workplace. The school system’s educational philosophy and personnel goals, including the goal of equal employment opportunity, will be considered in filling all positions.