Research Administrator II

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

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Office for Research & Economic Development

Summary of

Key Responsibilities:

• Serve as the primary administrative liaison for sponsored project award closeout activities, ensuring all closeout requirements are completed in a timely manner and final reports are submitted in accordance with sponsor guidelines.
• Maintain and monitor a comprehensive tracking system for sponsored project final reports, including report due dates, project status, no-cost extension submissions, and receipt of final reports from Principal Investigators.
• Communicate with and follow up regularly with Principal Investigators regarding final reporting obligations, while maintaining accurate documentation and records of submitted reports.
• Assist with the preparation and submission of final property, equipment, and invention reports required as part of the award closeout process.

• Review and process invoices submitted by subrecipients under outgoing subaward agreements to ensure completeness and compliance with institutional and sponsor requirements.
• Prepare and coordinate Certification of Payment documentation for subrecipient invoices, obtaining required approvals and signatures from the Principal Investigator or designated representative prior to payment processing.
• Maintain detailed records of subrecipient invoices and related payment dcoumentation for tracking and recordkeeping.

• Serve as a backup resource for the review, processing, and administration of incoming awards and subawards, ensuring compliance with institutional and sponsor requirements.
• Process award and subaward actions, including obtaining required approvals and signatures, coordinating amendments and modifications, and facilitating communication with sponsors, investigators, and other stakeholders.
• Maintain accurate records and supporting documentation for assigned award actions and transactions.
• Provide guidance and respond to inquiries from Principal Investigators, departments, sponsors, and external organizations regarding award processing, status, and related requirements.

• Knowledge of sponsored programs administration and applicable federal, state, institutional, and sponsor regulations.
• Strong organizational skills with the ability to manage and track multiple projects, deadlines, and competing priorities.
• Excellent attention to detail and commitment to accuracy in record keeping and compliance documentation.
• Effective written and verbal communication skills for working with faculty, staff, sponsors, and external organizations.
• Proficiency in spreadsheet applications, database management, and electronic research administration systems.
• Strong analytical and problem-solving abilities to identify, investigate, and resolve issues related to award administration, reporting, and subaward invoicing.
• Ability to maintain confidential information and exercise sound judgment in the administration of sponsored projects.
• Ability to interpret policies, procedures, and sponsor requirements and apply them consistently to assigned responsibilities.

Bachelor's (Required)

Relevant experience| 3 Years| Required

$56,763.20 -…