Sr. Adminstrative Assistant, Solid Tumor

Role Summary

Sr. Administrative Assistant, Solid Tumor, supporting leaders within the Solid Tumor, U.S. Oncology organization, including the Real-World Value & Evidence Head, Sr. Director Medical Communications & Scientific Exchange, Lung TA Head, and Medical Director for New Products. This hybrid role is based in Horsham, PA. The position requires a highly organized, self-motivated assistant who thrives in a fast-paced, complex environment and can interact with senior/executive level management and stakeholders across the organization.

• Manages highly complex business calendar with a keen sense of priorities and time management to ensure maximum use of time by the managers
• Coordinates Team meetings and other staff and leadership activities of the Heads and Sr. Directors; coordinates all materials, tracks action items, and follows up on activities of manager direct reports and other staff members
• Acts as liaison between Leadership Team and Organizational Leads
• Initiates and executes meeting planning including large organizational on and off-site meetings
• Initiates and processes meeting-related contracts for off-site meetings and events
• Publishes new hire communications and other departmental communications
• Coordinates travel arrangements and processes expense reports in a timely manner
• Manages Division organizational charts and distribution lists
• Collects and consolidates management data/reports as needed
• Coordinates and manages recruiting efforts with HR (i.e., assists with job descriptions, postings, interviews, candidate travel, etc.)
• Assists with onboarding/transition of new team members
• Provides guidance and leadership to department admin team as needed
• Manages office supplies and troubleshoots workplace facility/technology issues
• Manages support regarding SharePoint and other related repositories
• Always maintains discretion and confidentiality at all times
• May perform other duties as assigned

• A high school diploma is required. An associate’s degree is preferred.
• A minimum of 6 years’ administrative experience is required.
• Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, and rapidly changing environment.
• Ability to multi-task and work under minimal supervision is required.
• Excellent verbal and written communications skills are required.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience managing complex calendars via Outlook is required.
• Possess and exhibit a sense of urgency while maintaining a high degree of professionalism is required.
• The ability to exercise sound judgment is required.
• Experience with HR systems, productivity tools and portal technology (e.g., Our Source, Workday, SharePoint, IRIS, Zoom) is preferred.
• Experience working with PO Systems is preferred.

• Accountability
• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Event Management
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing