Senior Administrative Assistant

Kelly® in partnership with Johnson & Johnson - We are looking for a Senior Administrative Assistant- to work at Johnson and Johnson in Horsham , PA . Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

Hybrid - 3 days Onsite - 2 Days Remote

Responsibilities

• Maintain highly fluid calendars, and proactively handle complicated priorities to accommodate the most critical business needs
• The ability to work collaboratively and be proactive to anticipate management’s needs and the flexibility to pivot as business needs change
• Familiarity with the logistics of meeting planning including onsite/offsite meetings
• Prepare and validate monthly expense reports
• Make and handle travel arrangements
• Develop and maintain organizational documentation and data management (organization charts, distribution lists, team lists, vacation and holiday calendars)
• Facilitate onboarding of new employees as well as process all employee transitions (transfers and terminations)
• Lead certain procurement workflows (e.g. check requisitions)
• Work with team members on larger projects and programs
• Troubleshoot workplace facility/technology issues and handle office supplies
• Support other Immunology marketing teams ad hoc administrative needs on an as-needed basis and across a wide range of matters

Qualifications

• A minimum of a high school diploma is required. Advanced education or training preferred.
• At least 5 years of administrative experience is required.
• Experience providing support to large and dynamic teams is required
• The ability to prioritize and achieve results in a fast-paced environment is required.
• Organizational skills and the ability to be very flexible while handling conflicting, shifting, and competing priorities with minimal direction are required.
• Exceptional interpersonal skills and the ability to communicate effectively with all levels of the organization is required
• Takes initiatives that lead to the resolution of problems, anticipates the situation, acts logically and follows through as required
• The ability to apply excellent judgment and high emotional intelligence in difficult situations and with varied team members is required. Comfortable with ambiguity and uncertainty.
• Proven ability to work in concert with and collaboratively as part of a team is required.
• Excellent verbal and written communications skills, with extraordinary problem-solving skills, are required.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Co-Pilot and Outlook) is required.
• Experience handling complex calendars via Outlook
• Knowledge with HR systems, productivity tools and portal technology (i.e. Global Services, Workday, SharePoint, Teams, IRIS, Concur) is preferred.