Administrative Assistant - Construction

Administrative Assistant

Location:

Horsham, PA

Shift: Monday - Friday, 8 AM to 5 PM Type:
Direct Hire

About the company:

Our Client is an expert in MEP building systems and provides integrated, full lifecycle solutions that optimize the design, construction, operation, and efficiency of buildings.

Job Description:

The Administrative Assistant will provide general administrative support to the Service Team, which may include responding to customer call and inquiries, assigning and dispatching service technicians, processing work orders and billings, and researching and resolving discrepancies. Responsibilities/Tasks:
* Schedule Field/Office training (registration, travel, accommodations)
* Onboarding of technicians
- Coordinate with safety
- Vehicles/insurance/cameras
- Payroll - notify Bambi
- Service titan/technology
- Gas card / p card
- Safety training onboarding - MVR forms
- Boot specs/expense report
* Stocking of PPE
* Create monthly All Hands Slide Assembly
- Outreach to sales
- Outreach to safety
- Overall assembly
- Recognition / Field accomplishments
* Handle Tapt / Business card admin duties
* Ordering clothing
- Field orders
- Office/sales requests
* New Vendor application support.

- AP vendor creation through corporate AP
* New customer applications - Vendor creation through corporate accounting.
* Licensing / Registration
* Professional memberships
* Work requirements
- Local permitting / registration
- Clearances
- Billing portals / Costar dashboard Benefits:

- 401(k) plan with 50% company match (no cap) and immediate 100% vesting
- Medical, dental, and vision insurance (100% paid for employee) - Annual bonus program based upon performance, achievement, and company profitability
- Term life, AD&D insurance, and voluntary life insurance
- Disability income protection insurance
- Pre-tax flexible spending plans (health and dependent care) - Paid parental leave
- Paid holidays, vacation, and personal time
- Training/professional development opportunities and company-paid memberships for professional associations and licenses
- Wellness benefits

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- Minimum 3 years of administration experience in the construction/service industry or a related field
- Knowledge of Word Processing software, Internet software, and Spreadsheet software, must be able to handle confidential information
- Proficient with Microsoft programs
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write basic correspondence.

- Excellent organization skills and attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize and multi-task