Project Coordinator

Kelly Science and Clinical FSP is currently seeking a Business and Contracts Operations Coordinator supporting our pharmaceutical client. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc. This role is full-time and is offering full benefit options. As a Kelly FSP employee you will be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from.

You will also be eligible for paid time off, including holiday, vacation, and sick/personal time.

This position will be hybrid onsite in Horsham, PA. 3 Days onsite, 2 days remote

Position Summary

The Business and Contract Operations Coordinator will support the Business Strategy and Contract Operations Leaders in partnering with Medical Affairs staff to drive the coordination of activities necessary to meet cross‑Therapeutic Area research and operational objectives and timelines (e.g., Global concept and protocol reviews, HCC reviews, CPC documentation and support, contracting, budget tracking, etc.), including interacting with associated systems (Totality, Gensight PMT, Sharepoint, MS Teams, ReCAP, ICD, eMarketplace, Icertis, Aravo).

This is a key coordinating role to ensure compliance with company and departmental policies and processes, primarily in support of at least one functional areas across Medical Affairs and other departmental teams (i.e. DMI, VESE, CHME,MISE REMS, RW Indirect) contracting/procurement process and support, and health care compliance review. The individual will also assist with process development, system reviews and submissions, identification and resolution of system and process issues, financial budget tracking and reconciliations, and perform a variety of administrative tasks, including scheduling appointments and planning meetings.

The function of this role includes a collaborative team environment to achieve a shared goal or outcome in an effective way.

Essential Functions

This individual will be a key coordinator in ensuring all internal Scientific processes are carried out in accordance with policies and procedures, including but not limited to:

Individual will support the End‑to‑End Contract process for at least one Medical Affair functional areas. This includes gathering required information from Study/Project Leads, completing eMarketplace contract requests, interacting with Procurement and Contract managers, and facilitating review of contract redlines. Review project proposals / SOWS / Change Orders to ensure accuracy in financial and contractual information. Coordinate Contract Execution with signatures from senior leadership.

Business and Contract Operations Analyst will be knowledgeable in both RECAP Concept reviews and HCC Operational Support:

• RECAP Concept Operational Support:
  One on one interactions with Project Owners to submit project concepts for review. Track system approvals for downstream activity. Work with Project Managers to ensure Methods Review process is initiated as applicable. Position will have responsibility for all RECAP project entry for US groups but tracking of project reviews will be across the broader Americas RWE, HECOR, Med Affairs (in Canada and Latin America) for AMRB purposes.
• HCC Operational Support:
  Coordinate HCC review for non-CPC HCC projects, including gathering required information from Study/Project leads to complete required HCC documentation requirements, including creating Totality transaction, working with Finance to conclude on Fair Market value assumptions, interacting with Healthcare Compliance Officer, and facilitating responses to requests for additional information.

Support financial and budget tracking for projects entered in Gensight…