HIM Senior Specialist - St Vincent Springs Hospital

Job Summary

This position is responsible for providing HIM support in maintaining the Department’s paper and electronic health record system. The HIM Specialist Sr will have an understanding of privacy and security guidelines related to patient information and maintain HIPAA while keeping all patient information confidential. The key duties rely heavily on the ability to learn and navigate efficiently within an electronic health record.

The incumbent must communicate orally and in writing clearly and effectively in English, work in a fast‑paced environment, and develop sound professional working relationships. This position is responsible for advanced functions within the Health Information Management Department.

• Document Imaging (Pages/Hour)
• Prepping
• Scanning
• Quality Review/Validation/Indexing
• Perform HIM Specialist Sr functions within Document Imaging to ensure records are prepped, scanned, and QC/Indexed into the Document Management Solution/EMR in a timely manner.
• For paper‑based sites, scan and upload medical records into a document management application (e.g., Vital Chart Chart Flow) for remote coding access, including data related to prepping records to scan.
• Document Chart Analysis: analyze records for completion; assign/reassign provider deficiencies as needed in accordance with regulatory guidelines and facility policy.
• Support missing documentation and provider queries as needed.
• Complete birth and/or death certificates in accordance with state law, including contacting parents within facility timeframe.
• Chart pick‑up (rounding) and reconciliation.
• Perform data integrity duties as assigned (chart correction, duplicate medical records, etc.).
• Meet productivity expectations based on job function (document imaging/document analysis).
• Maintain productivity metrics for monitoring.
• Assist internal and external agencies with patient record information, ensuring requests are prioritized appropriately.
• Answer phones, process continuity‑of‑care requests, record retrieval, record filing (as assigned).
• Other duties as assigned.

• PC skills – proficiency in keyboard operations, Microsoft Office, and other required software.
• Customer orientation – establish and maintain long‑term customer relationships.
• Privacy and Security – understand importance of protecting patient information.
• Vital Statistics – birth certificate and paternity acknowledgement.
• Organization – prioritize assignments and multitask efficiently.
• Quality orientation – accomplish tasks considering all areas, attend to details.
• Work independently – self‑supporting, minimal reliance on others.

• Minimum:
  High School diploma or equivalent.
• Preferred:
  Two (2) years’ experience in a hospital Health Information Management Department.

• Preferred: RHIT or RHIA Certification.

• Ability to sit for extended periods of time.
• Efficient use of computer keyboard and mouse to perform coding assignments.
• Ability to lift up to 25 pounds.

• Pleasant indoor environment.
• Light physical effort.
• Intense mental concentration and stress.
• Subject to exposure to infectious conditions and minor hazards such as muscle sprains, cuts, and bruises.

• The ideal candidate will have previous Health Information Management experience.

As a part of the Tenet and Catholic Health Initiatives family, Conifer Health brings 30 years of healthcare industry expertise to clients in more than 135 local regions nationwide. We help our clients strengthen their financial and clinical performance, serve their communities, and succeed at the business of healthcare. Conifer Health helps organizations transition from volume to value-based care, enhance the consumer and patient healthcare experience, and improve quality, cost and access to healthcare.

Are you ready to be part of our solutions? Welcome to the company that gives you the resources and incentives to redefine healthcare services, with a competitive benefits package and leadership to take your career to the next step!

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

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