Accounting Specialist Or Accounting Technician

Overview

About This Job

Section 55 Unit 004
55/204213/ACC
12TC
H/02.06.26-AS
At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

This position must possess an extensive knowledge of DOTD Business Services and Procedures Manual and DOTD Purchasing Rules and Regulations, to report and document all accounting processes. Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Additionally, the incumbent is required to possess the following specialized knowledge, skills and abilities:

• Maintain vendor files and contracts.
• Maintain payables according to fiscal year.
• Skilled with a working knowledge of SAP including but not limited to the following transactions: MIGO, MIR7, FV60, FV65, FBL1, FBL1N, FBV2, FBV3, FK03, XK03, ME2N, ME23N,
• Proficient in Microsoft Office (Excel and Word).
• Skilled in typing, personal computer, fax machine, copier, printers, and phone

While in an official capacity, DOTD employees must comply with applicable Louisiana and Civil Services laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Please visit our DOTD Career Center for more information about our agency:

http://(Use the "Apply for this Job" box below)..aspx

One year of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

• Incumbent receives, prepares and enters invoices from external vendors or contractors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which requires the ability to make decisions to ensure coding is consistent with Section’s budget allocation and Section policy. Incumbent must maintain role of requisitioner. Accountable for accurate budget reporting by auditing expenditures prior to payment;
  
  confirming validity of charges; proper coding.
• Incumbent audits and verifies that expense accounts for traveling employees of Sections 42, 50, 51 and 55 comply with DOTD’s Policy and Procedure Memorandum on Travel and the Division of Administration’s State Travel Regulations before processing for payment. Emails Financial Services with employee’s name, personnel number and date of hire, enabling new employees to request reimbursement. Includes verification of correct travel documents, including Travel Authorization, Employee Affidavit, and Travel Expense Account Coding Sheet.
• Processes payment of invoices for the statewide hazardous waste contract totaling approximately $ annually and invoices for fuel deliveries to our ferry location totaling approximately $ annually.
• Processes payment of utility bills for Sections 42, 51 and 52. Extracts and manipulates information from SAP and prepares report of expenditures as needed by supervisor. Runs SAP document journal reports monthly to monitor purchase order partial payments, verifying that report totals reconcile with vendor monthly files.

Position Specific Details

Appointment Type: Probational, Promotional, or Job Appointment

Compensation: Career Progression:
This position may be filled as an Accounting Specialist 1, 2 or Accounting Technician depending on the level of experience of the selected applicant(s).

• Accounting Specialist 1 has a SER of $1,234.40/ Biweekly
• Accounting Specialist 2 has a SER of $1,320.80/ Biweekly
• Accounting Technician has a SER of $1,512.00/ Biweekly

Please refer to the “Job Specifications” tab located at the top of the LA Careers “Current Job Opportunities” page of the Civil Service website for specific information on salary ranges, minimum…