Administrative Assistant

Introduction

The Administrative Assistant is a part‑time, non‑exempt position working 25 hours per week, Monday through Friday from 8:00 a.m. to 1:00 p.m. Occasional evening and weekend work may be required to support parish events and activities.

• Answering calls and greeting visitors who come to the parish office.
• Preparing sacramental preparation and funeral paperwork and recording it appropriately.
• Inputting and scheduling all events in calendars.
• Coordinating Pastor’s appointments.
• Organizing all sign‑ups for classes, ministers for holy days, etc.
• Ensuring continuous updates on the parish website and bulletin are sent to the responsible party as needed.
• Preparing, editing, and ensuring the publication and distribution of the weekly parish bulletin.
• Assisting in the organization and planning of Annunziata’s parish events.
• Preparing the mass commentary, prayers of the faithful, and parish announcements on a weekly basis.
• Maintaining inventory of all liturgical, office, and cleaning supplies and ensuring replenishment when needed for the effective operation of the parish.
• Assisting the money counters in their role.
• Assisting the Finance Council, Pastoral Council, and other ministries where they may need printing and dissemination of information.
• Identifying, inviting, and liaising with volunteers offering their time for different activities or duties at the church.
• Any other duties assigned by Pastor.

• Must be able to successfully complete Safe Environment training.
• Knowledge of the Catholic Church and its teachings and values.
• Ability to travel in one’s own vehicle to travel within the Diocese of Houma‑Thibodaux is required.
• Previous experience as an administrative assistant or in a similar role is preferred.
• Strong communication and interpersonal skills.
• Proficiency with computer systems and software, such as Microsoft Office and email.
• Excellent organization and time‑management skills.
• Ability to multitask and handle a high‑volume workload.
• Fluency in English is required; additional language skills, preferably Spanish, are a plus.

This job description is a summary of the essential duties and responsibilities of the position. It is NOT intended to be a comprehensive listing of all duties and responsibilities. This job description is subject to change at management’s discretion.