Administrative Assistant; Houma FQHC

Overview

Our Houma clinic is hiring an Administrative Assistant. This role provides administrative and clerical support, including managing calls, scheduling appointments, maintaining records, coordinating office communications, and supporting daily office operations to ensure efficiency and accuracy.

• High School Diploma or GED
• Valid Driver's License
• Communicates respectfully and effectively and establishes professional relationships through active listening and demonstration of empathy and positive regard.
• Promotes recovery, independence, and personal choice for participants.
• Promptly and accurately performs clerical duties, data entry, typing, and filing.
• Screens telephone calls and visitors as directed; may refer calls to appropriate staff.
• Maintains a telephone log of all homeless calls taken.
• Welcomes and is courteous to all persons entering the office.
• Prepares, proofreads, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality and security of information.
• Obtains required documentation for files and charts; makes copies as needed.
• Scans records for electronic archival following protocol.
• Maintains supervisor’s calendar, as instructed, making appointments and arranging meeting rooms and materials.
• Sorts and distributes mail.
• Maintains organization and security of the file room.
• Ensures that essential office supplies are stocked and that the supply area is organized.
• Organizes and maintains files and records and compiles reports as needed.
• Types or enters data regarding a wide variety of correspondence, reports, tables, records, case histories, hearings, etc., from rough draft, dictation, or instructions.
• Attends meetings and transcribes minutes.
• Proofreads, edits, and revises documents for accuracy, spelling, grammar, and format.
• Maintains up-to-date and accurate data in all required data systems.
• Ensures that personnel files are complete, accurate, and up to date.
• Coordinates and schedules appointments and reminder notifications.
• Ensures proper coverage of duties by notifying supervisors/staff of breaks, leave, and schedule changes.

• High School Diploma or GED
• Valid Driver's License
• Excellent communication skills and ability to maintain professional relationships through active listening and empathy

Blue Cross Blue Shield health insurance, vision insurance, dental insurance, disability insurance, life insurance, paid time off, 13 paid holidays per year for regular full-time staff, 403(b), and 403(b) matching.