Administrative Coordinator ; Office Manager

Clerical Supervisor

Join our team as the Clerical Supervisor at the Terrebonne Parish Health Unit and play a key role in supporting public health across the community. This dynamic position offers the chance to supervise clerical staff, coordinate daily operations, and provide essential services ranging from Reproductive Health and Immunizations to WIC and Sanitarian Services. You'll work in a fast-paced, multi-functional environment, often serving as the first point of contact for the public, while gaining hands-on experience with statewide public health initiatives and occasional travel.

Apply today to make a meaningful impact on health services in your community!

An ideal candidate should possess the following competencies:

Accepting Direction:
The ability to be open and willing to follow guidance or instructions.

Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Thinking Critically:
The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Adapting to Change:
The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

Building Trust:
The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.

Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Leading Effective Teams:
The ability to build, guide, and motivate teams to achieve goals through collaboration, accountability, and shared purpose.

Managing Conflict:
The ability to recognize, address, and resolve disagreements constructively while preserving relationships and promoting mutual understanding.

Managing Time:
The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Training Others:
The ability to design and deliver training experiences that build knowledge, develop skills, and improve performance.

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Supervise clerical staff at the Terrebonne Parish Health Unit, including assigning and rotating duties to ensure smooth clinic operations.
• Oversee clinic operations from an administrative and clerical perspective, ensuring compliance with policies, procedures, and program guidelines.
• Support staff development through training, orientation, and ongoing guidance to maintain a skilled and effective team.
• Manage payroll, timekeeping, and related administrative functions, assisting staff with questions and ensuring accuracy.
• Review and approve Parish Government invoices for the health unit.
• Maintain and secure health unit property, funds, and financial documents, including managing purchases, invoicing, and supply inventory.
• Serve as Deputy Registrar for Vital Records, reviewing and issuing certified death certificates and processing home birth certificates.
• Attend meetings and trainings with supervisory and regional leadership to coordinate operations, policy updates, and administrative initiatives.
• Participate in emergency preparedness and disaster response activities, providing support both on-site and as needed after hours.
• Provide direct clinic coverage when necessary, performing front-line administrative and clerical tasks to ensure uninterrupted services.
• Manage mail and postage operations, including processing incoming and outgoing correspondence, maintaining postage accounts, and ensuring timely distribution.

Position-Specific Details:

Location:

Office of Public Health / Region 3-BRCO / Terrebonne Parish

Appointment Type:
This position will be filled as a Probationary appointment

Cost Center:

Position Number(s): 146830

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience…