Accounting Specialist

Overview

Reporting directly to the Financial Controller, the Accounting Specialist is an integral member of the Finance & Accounting team providing cross-functional, transactional support across A/R, cash collections, A/P, payroll and general accounting.

• A/R and Cash Collections
• Submit client invoices either directly in their system or via email, with focus on timeliness and accuracy
• Routinely monitor and proactively troubleshoot invoice submission issues
• Participate in cash collections efforts via invoice receipt confirmations and follow-up with clients as needed
• Run weekly A/R aging reports
• Apply cash payments in ERP system
• A/P
• Setup of new vendors in ERP (Net Suite) and A/P (SAP Concur) systems
• Manage SAP Concur processes, including receipt of vendor invoices, initial coding and assignment of approvers
• Monitor approval queue for invoices nearing due dates and prompt / remind approvers as needed
• Chase invoices requiring approval prior to month-end cut offs
• Monitor payments and identify / escalate payment failures
• Manage log of recurring invoices to support monthly accrual process
• AP inquiry - monitor the AP mailbox and respond to payment status questions from internal and external stakeholders
• Payroll
• Enter key HRIS employee data in accounting systems, including new hires, farewells, pay rate changes, position changes, manager changes, etc.
• Run timesheet hours report from project accounting system and provide to Payroll team for processing
• Calculate and book monthly PTO accrual. Respond to PTO balance queries from employees and managers.
• General Accounting
• Book monthly prepaid expenses entry
• Assist with G/L account reconciliations

• Attention to detail and accuracy
• Process and systems orientation
• Ability to comfortably span across numerous accounting content areas
• Strong prioritization capabilities
• Strong and professional communication skills are required to interface with both internal and external (vendors and clients) stakeholders
• Identification of issues and escalation to management for resolution
• Highly motivated and positive attitude
• High level of commitment to safety

• Intermediate MS Office skills (Word, Excel, PowerPoint) preferred
• Prior experience with mid-tier ERP and other accounting systems
• Exposure to client invoicing systems such as SAP Ariba, Open Invoice, etc.
• More importantly, high degree of comfort with learning a variety of new systems

• High school diploma required
• 2 or 4 year college degree preferred, with preference given to business or economics tracks
• 5+ years of experience

• Position is based in Houston, Texas and no travel is anticipated