Sr. Accounts Payable Analyst

McCoy-Rockford, Inc.

Full Time

SUPPORT STAFF

Houston, TX, US

1252

McCoy-Rockford is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

• Ensure accuracy of payment accounting transactions and maintain sufficient audit support for auditors
• Execute payments to our vendors (suppliers/manufacturers/installers) and assess tax related processes
• Undertake reconciliation of supplier statements
• Maintain professional relationships with vendors and resolve invoice discrepancies
• Work with other areas within the company to conduct research and correct any coding errors
• Support Concur expense report system
• Perform expense financial statement analysis
• Support the company move to a new ERP system in 18-24 months

Invoice Data Entry: 20-35%

• Partial Payments/Deposits to Vendors:
  Enter invoice in the payable module for orders, ensure the check/ACH is sent to the supplier in timely manner, and verify that vendor balance outstanding is accurate before submitting any final invoice payments
• Installation Vendors:
  Manually enter any installation contractor labor invoices into the payment module and "cost verify"
• Supplier/Manufacturer Vendors:
  Scan to Avanto any supplier invoices received in the mail or manually enter in the payable module, if expedited payment is required
• Work with vendors to ensure we have their ACH information and that they are submitting their invoices to Avanto
• Complete weekly cash requirements schedule for weekly check/ACH runs
• Operating Expense Vendors:
  Serve as a backup for the accounts payable analyst when needed by checking the email box and entering invoices in payable module

Invoice Research: 40%

• Maintain and check daily the internal "vendor issues" e-mailbox and resolve any issues
• Determine why a vendor invoice lacks a purchase order, does not match the amount/quantity ordered by sales department, or has a sales tax discrepancy. Work closely with other departments and consistently track status
• Reverse research issues to determine why we have not received a supplier/manufacturer invoice and then contact supplier/manufacturer to further investigate
• Research why vendor invoices are on the "invoice hold report" if over 10 days
• Handle vendor calls and emails related to missing payments or discrepancies in payment amount
• Work with Avanto to resolve their invoicing processing issues and meet as needed

Concur Processing: 15%

• Maintain and check daily the internal Concur e-mailbox for employee questions
• Maintain Concur system including, but not limited to, set-up new employees, train new employees on how to complete expense reports, activate/de-active expense accounts
• Review expense coding for accuracy, run/create analytical reports, process expense reports weekly, and prepare transaction for journal entry upload
• Ensure expenses are properly approved in accordance with spending policy
• Investigate any items that were coded to wrong account or department and resolve the issue with the employee
• Identify areas for process improvement

Sales Tax and Escheatment: 5%

• Review employee expense report transactions and compute sales taxes on those items subject to taxation then create a manual journal entry
• Review vendor invoice details to compute sales taxes on those items subject to taxation then a create manual journal entry
• Create 1099's and submit
• Handle research on outstanding checks and determine if they should be submitted to the state
• Maintain proper audit support for sales tax auditor

Other: 20%

• Maintain and check daily the "accounts payable" e-mailbox and resolve any issues
• Assist with monthly expense variance explanations and research
• Assist Controller with documentation of process and procedures
• Identify opportunities to reduce manual processes
• Partner with other employees to help develop additional skills as needed
• Maintain Amazon Business account and set up new employee Amazon Business account, as needed
• Assist in annual financial and sales tax audits
• Mailing checks, clerical, - 20mins/60 mins per week, if needed
• Special Projects…