Accounts Payable Clerk

Schwartz, Page & Harding, L.L.P. specializes in the creation and administration of various municipal utility and special purpose districts, including water control and improvement districts, levee improvement districts, and municipal management districts. The firm serves these districts in the capacity of general and bond counsel, providing legal and operational guidance. Their expertise extends to river authorities and regional water authorities, supporting vital infrastructure and community development needs.

This is a full-time, on-site role based in Houston, TX, for an Accounts Payable Clerk. The Accounts Payable Clerk will be responsible for processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors. Duties include verifying and reconciling transactions, preparing vendor payments, and maintaining clear communication with vendors and colleagues.

• Receive, review, code, and enter vendor invoices and expense reports, ensuring proper documentation, approvals, and compliance with firm policies and client guidelines.
• Prepare and execute check runs and ACH payments, ensuring timely and accurate payment of vendor disbursements.
• Reconcile firm credit card statements with monthly transactions.
• Respond to vendor inquiries in a professional and timely manner, maintain accurate vendor files, and assist with vendor setup, including W-9 collection and verification.
• Maintain organized and accurate financial records in accordance with firm policies and procedures.
• Maintain professional internal and external communications.
• Support colleagues within the accounting team with ad hoc tasks as needed.
• Reliable, consistent in-office attendance is required.

• Experience in accounts payable or general accounting functions.
• Proficient with Microsoft Office applications.
• Excellent interpersonal, communication, and customer service skills.
• High degree of accuracy with strong attention to detail and organizational skills.
• Excellent time management skills with the ability to meet deadlines and act in proactive manner to address issues.
• Ability to manage multiple tasks and prioritize workload.
• Ability to function well in a fast-paced environment.

• High school diploma or equivalent required.
• At least five (5) years related experience, preferably in a law firm environment.
• Prior experience with legal accounting software is preferred.