Accounts Payable and Accounting Coordinator

Our Client is a long-standing leader in the hospitality industry, known for delivering exceptional dining experiences built on quality, service, and a strong sense of family. With more than 100 restaurant locations nationwide, the organization continues to grow while staying true to its roots of providing outstanding food and warm, memorable service.

The Accounts Payable and Accounting Coordinator supports critical AP functions while managing essential components of franchise financial reporting. This role partners closely with the AP Manager, Accounting, and AR teams to ensure timely, accurate, and compliant processing across vendor maintenance, expense reimbursement, royalty billing, and delivery reconciliation activities.

• Assist the AP Manager with full vendor setup and maintenance including verification of tax forms banking information and compliance documentation
• Review and process Concur expense reports ensuring accuracy proper coding and policy compliance
• Upload AP processing templates including invoice upload files recurring batch uploads or other system-based templates
• Provide backup support for invoice entry statement reconciliation payment runs and AP email inbox management
• Monitor and follow up on outstanding approvals discrepancies or missing documentation
• Maintain organized digital files and ensure compliance with internal controls and audit requirements
• Compile and validate weekly franchise sales reporting from franchisees
• Prepare and issue franchise royalty invoices in accordance with franchise agreements and deadlines
• Research and resolve discrepancies between franchisee sales reports POS sales and supporting documentation
• Maintain royalty tracking schedules and support franchise audit requests
• Gather and reconcile reports from third-party delivery providers such as Door Dash Uber Eats and Grubhub
• Identify chargebacks fees and sales variances and collaborate with Operations and Accounting to resolve issues
• Prepare period-end summary reports and journal entries related to delivery activity
• Track outstanding disputes and ensure proper resolution and follow-up

• 5+ years of experience in Accounts Payable accounting operations or a similar role
• Working knowledge of AP processes vendor documentation and expense reimbursement workflows
• Strong Excel skills including the use of formulas such as XLOOKUP VLOOKUP SUM LEFT RIGHT MID pivot tables and data validation
• High level of accuracy organization and the ability to manage multiple deadlines
• Strong analytical and reconciliation skills
• Excellent communication and customer service skills when working with vendors franchisees and internal teams
• Experience with ERP or AP automation tools and template uploads
• Preferred experience with Concur or similar expense management platforms
• Preferred exposure to franchise accounting or royalty billing
• Preferred experience with third-party delivery providers and reconciliation processes

• Preferred experience with Concur or similar expense management platforms
• Preferred exposure to franchise accounting or royalty billing
• Preferred experience working with third-party delivery providers and reconciliation processes