Payroll & Accounting Specialist

The Payroll and Accounting Specialist is responsible for all aspects of the Company’s timekeeping and payroll functions, providing financial, clerical, and administrative support to ensure accurate, timely, and efficient payroll processing and account billing. This role also includes supporting the accounting team with invoice processing, day-to-day accounts payable functions, and accounting month-end close.

• Process payroll for all employees in accordance with company policies and in compliance with federal, state and local payroll laws, ensuring accuracy and timeliness.
• Ensure accuracy of payroll data, including employee information, hours worked, and tax withholding.
• Work closely with the CTC crewing department to ensure vessel employee timekeeping records and rates of pay are correctly recorded and processed each pay period.
• Maintain any applicable employee records and ensure compliance with relevant regulations and industry standards. Assist with payroll audits and compliance reporting.
• Manage all reporting related to payroll processing, including but not limited to:
  Form 941, W2 and internal accounting reports.
• Serve as the point of contact for employee inquiries related to payroll and other related matters.
• Stay abreast of legislative and industry changes impacting the payroll and benefits functions and make recommendations for process improvements as needed.
• Manage Accounts Payable invoice processing, ensuring accuracy and timeliness.
• Assist the Accounting Manager with processing vendor invoices related to Barge Ops.
• Review and process Concur expense reports, ensuring accuracy, proper coding, and policy compliance.
• Coordinate with Managers, Tank Barge Sales & Logistics, and Accounts Receivable Coordinator to determine rebillable accounts payable invoices to customers.
• Assist with vendor set up and maintenance, including collecting W-9s and keeping vendor information up to date.
• Reconcile corporate credit card transactions and manage monthly reconciliations.
• Assist in monthly close process.
• Other miscellaneous tasks as assigned.

• Bachelor’s degree in accounting, business administration, human resources, or related field.
• 3–5 years of experience administering payroll and HRIS, including a minimum of 2 years in accounts payable or a related field; experience in the maritime industry preferred.
• Strong knowledge of federal, state, and local laws and regulations governing payment, taxation, reporting of wages and best practices.
• Working knowledge of basic accounting principles and AP best practices.
• Proficiency in payroll processing software, accounting software, and MS Office Suite, especially Excel.
• Excellent attention to detail and accuracy, strong analytical skills and an ability and desire to problem solve.
• Strong time management skills and ability to manage multiple deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• Experience processing payroll within the maritime industry.
• Familiarity with Jones Act and its impact on payroll.
• Experience using ADP Workforce Now.
• SHRM, PHR, CPP or other payroll related certification.
• Experience using Great Plains.
• Experience with Concur or other expense management platforms.

• Carry, push, pull or move 10 pounds regularly, or up to 20 pounds occasionally.
• Ability to sit up to 8 hours per day.

Note that nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, and the list of job tasks is not all inclusive. Other duties may be assigned by management as needed.

Campbell Transportation Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.