Accounts Payable Coordinator

Description

AP Coordinator role involves managing Accounts Payable functions, including recording bills, categorizing expenses, and tracking job and inventory costs. Responsibilities include processing payments, submitting A/P aging reports to executives, verifying invoice accuracy, and coordinating corrections with vendors and colleagues. Additionally, the role encompasses managing employee expense reports, maintaining thorough documentation, organizing invoices and checks for accurate records, addressing vendor inquiries on overdue invoices, overseeing a bill approval process for timely payments, and communicating with customers to update account information as necessary.

• Record all bills, categorize expenses into appropriate accounts, and track expenses for jobs and inventory items.
• Process checks for all payables and submit A/P aging report to the Controller by Wednesday morning.
• Review invoice accuracy and liaise with vendors and colleagues for necessary corrections or modifications.
• Process employee expense reports promptly and ensure accurate documentation for all payments.
• Organize and file invoices and checks to maintain accurate accounting records.
• Address vendor inquiries regarding past due invoices promptly.
• Establish and maintain a bill approval process to ensure timely vendor payments.
• Communicate with customers via calls or mail as needed to update accounts.

• Report all recognized unsafe conditions or acts to Management.
• Wear proper PPE when necessary.

• Attend training sessions as required.
• Perform all other duties as assigned.

• Communication:
  We encourage open, effective dialogue through the exchange of ideas and solutions through all levels of our company and our customers.
• Accountability:
  We are personally accountable for delivering on our commitments.
• Integrity:
  We believe that to be successful, it is essential to operate at the highest levels of honesty, responsibility, and trust.
• Teamwork:
  We succeed because we help our co‑workers to succeed in a collaborative, supportive, creative, and enjoyable environment.
• Customer Satisfaction:
  We aim to meet or surpass our customer’s expectations by providing the highest quality products and customer service. Bend over backwards, can‑do attitude.

• High school diploma or general education degree (GED) required.
• Bachelor’s degree (B.A.) with emphasis in Business, Finance, or Accounting from four‑year college or university preferred.

• No certifications or licenses required for this role.

• 2–5 years of related experience with Accounts Payable and bookkeeping.
• Experience with Quick Books is required.

• Knowledge of basic accounting principles.
• Strong technical accounting skills and knowledge of federal and state regulations, finance, accounting, budgeting, cost control principles including Generally Accepted Accounting Principles, and auditing and regulatory reporting.
• Strong computer skills (MS Excel, Word, Outlook, Sales Force, etc.).
• Ability to prioritize and multitask, while maintaining superior attention to detail and accuracy to meet deadlines.
• Ability to thrive in a fast‑paced, entrepreneurial environment; flexible with respect to changing needs and tasks; able to work autonomously as well as take direction as needed.

• Industry leader with a strong reputation in power generation.
• Career growth through on‑the‑job training, mentorship, and promotions.
• Competitive pay and full benefits including medical, dental, vision, and a 401(k) match.
• Paid trips and spot bonuses – every employee earned a bonus and an all‑expenses‑paid trip to Cabo the past two years.
• State‑of‑the‑art equipment and technology to do your job right.
• A supportive team culture that values collaboration and expertise.
• Overtime opportunities.
• $150 work boot allowance, Uniforms + free dry cleaning.
• Access to company‑provided Hunting lease.
• Hard Work Deserves Real Rewards.
• Apply today and join a team where your skills, effort, and commitment pay off.

WPP is an equal opportunity employer. We welcome applicants of all backgrounds and ensure fair consideration regardless of race, gender, age, disability, or other protected status.