Accounts Receivable Specialist

Full Job Description

Location: In-Office Only

Schedule: Monday-Friday, Full-Time

We are seeking an experienced Accounts Receivable Specialist for a growing electrical contracting company. This role is hands‑on and requires prior A/R experience within construction or electrical services. Candidates must understand AIA billing, certified payroll‑related billing packages, lien waivers, and collections related to General Contractors.

This is an in‑office position only and will work closely with accounting and project teams to ensure accurate and timely billing and collections.

• Prepare and submit AIA billings to General Contractors
• Manage certified billings and required billing documentation
• Process progress billings, retainage, and final billings
• Track billing status and follow up on approvals and rejections
• Maintain accurate A/R records and job billing schedules

• Prepare, track, and issue conditional and unconditional lien waivers
• Ensure waivers align with payment status and contract requirements
• Maintain waiver compliance for monthly and final billings

• Send collection and follow‑up emails to customers and GCs
• Communicate with project managers regarding billing and payment status
• Monitor aging reports and assist with collections resolution

• Post payments and apply cash receipts accurately
• Assist with reconciliation of customer accounts
• Support general accounting and administrative tasks related to A/R
• Maintain organized job and customer billing files

• Accounts Receivable experience required (construction or electrical industry strongly preferred)
• Proven experience with AIA billing and certified billings
• Strong knowledge of lien waivers and payment compliance
• Experience handling collections and customer communication
• High attention to detail and deadline‑driven work style
• Strong organizational and follow‑up skills

• Experience with Viewpoint Spectrum (highly preferred)
• Familiarity with electrical contracting or construction accounting systems

• In‑office role only (no remote or hybrid)
• Monday‑Friday schedule
• Fast‑paced construction accounting environment