Billing and Invoicing Coordinator

Job Description

Billing and Invoicing Coordinator
Our client located in Houston, TX is hiring a Billing and Invoicing Coordinator. This is direct hire opportunity offering hourly pay with half-day Fridays!

Company Profile:
Automotive

Billing and Invoicing Coordinator Role:
The Billing & Invoicing Coordinator supports the Sales Operations team by managing invoicing, account reconciliation, and accounts receivable tracking within a fast-paced, production-driven environment. This role goes beyond basic billing. The ideal candidate will work across multiple internal systems, reconcile customer accounts, investigate discrepancies, and ensure financial data aligns across platforms. The position requires both precision and speed, as well as the ability to understand how spreadsheet data connects between systems.

Key Responsibilities:

Prepare and generate customer and dealer invoices
Track payments and monitor outstanding balances
Reconcile accounts across multiple systems to ensure accuracy
Investigate and resolve invoice and payment discrepancies
Maintain accurate transaction records in ERP and internal systems
Generate weekly accounts receivable and aging reports
Support collections efforts and follow up on payment updates
Review purchase orders, statements, and invoices for accuracy
Maintain organized documentation of billing records and customer interactions
Update and manage data within Google Sheets and Syteline ERP
Assist with purchase order requisitions and related administrative coordination
Support credit card coding and internal expense documentation
Provide account administration support to sales representatives
Collaborate closely with Finance and internal MIS teams when system or reporting issues arise

Billing and Invoicing Coordinator Background Profile:
High School Diploma
1-3+ years of billing, invoicing, accounts receivable, or accounting support experience required
Strong understanding of basic accounting principles required
Experience working with Google Sheets or Microsoft Excel required
Ability to read and interpret spreadsheet data, including understanding formulas and referenced data
Experience reconciling accounts and identifying discrepancies
Experience using CRM systems
Detail-oriented and highly organized
Able to work at a quick pace in a pressurized environment
Comfortable navigating multiple systems simultaneously
Analytical and solutions-focused when resolving discrepancies
Reliable, steady contributor who does not require micromanagement
Demonstrated tenure stability in prior roles

Features and Benefits:
Health Care Insurance (100% paid for all employees)
Dental Benefit options
401k plan with a company match!
Disability Insurance
Paid Time Off that begins accruing your first day of employment
Eight paid company holidays and the ability to take time off during company shut down from Christmas to New Year's Day!
The Company Kitchen on site for lunch and snack choices
Flexible Work Schedules
Professional development and skills training
Free Life Skills Training such as financial wellness classes

Job Requirements

1â 3+ years of billing, invoicing, accounts receivable, or accounting support experience required Strong understanding of basic accounting principles required Experience working with Google Sheets or Microsoft Excel required Ability to read and interpret spreadsheet data, including understanding formulas and referenced data

Additional Information

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Cassidy Jacobs

Cassidy Jacobs holds a Bachelors degree focused in International Development from University of North Texas. She is a strategic and results-driven Business Development professional with expertise in the Talent Acquisition industry.

Cassidy is focused on building lasting relationships with clients by supporting them in their need to find top talent in a tight market.

Her five plus years as a Member of Dallas

HR, two of which were served on the Board of Directors, has provided Cassidy with the education and knowledge to have a better understanding of what clients face daily and the challenges of corporate HR Teams today.

Connect with her today to start your search to hire top professionals for your company

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All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.