Accounts Payable Coordinator

Position: Accounts Payable Coordinator I
Responsibilities:

• Prepare and process invoice journals daily
• Prepare and process purchase orders (PO) for selected Museum departments
  • Preparing purchase orders for approval
  • Acknowledging receipt of goods and services in the accounting system
  • Submitting invoices timely for payment
• Review and validate weekly purchase order (PO) invoices for payment
• Generate purchase orders for approval, receive and invoice the PO upon request
• Monitor Accounts Payable email addresses daily for incoming invoices and statements Respond timely to invoice inquiries from departments and vendors
• Liaison between operating departments and accounting
• Preparing expense reports for supported departments
• Scan all manual payments for Wires, ACHs and Credit Cards
• Scan all incoming invoices to the Accounts Payable Scan folder
• Scan W-9 Forms to folders
• Open mail and distribute to appropriate departments
• Backup expense report review
• Backup for insurance renewal data and claims
• Perform other duties as assigned

Skills, Knowledge and Abilities:

• Familiarity with Microsoft Office products
• Strong organizational skills, accuracy and attention to details is critical
• Excellent communication skills, detail oriented, critical thinker and able to multitask
• Able to work independently to meet deadlines

Education and Experience:

• Degree or coursework in accounting
• At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
• Experience with Microsoft Dynamics AX or D365 is a plus

Work Location Expectation:

Hybrid work available after 90 day probation period. Long term, 1-2 days on-site per week.

About the MFAH

The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts.

The encyclopedic collection numbers more than 70,000 works of art in a wide range of media.

As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.

Position Available:

Title:

Accounts Payable Coordinator I

Classification:
Non Exempt - Hourly

Schedule:

35-hour work week - 9 am to 5 pm

Pay Rate:
Please see "Compensation" below

Work Location:

Museum of Fine Arts, Houston

Working Conditions and Physical Demands

Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:

• Must undergo and meet company standards for background and reference checks.
• Required ability to handle multiple tasks concurrently.
• Extensive computer usage.
• Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
• Frequent sitting, which may be required for extended periods of time.
• Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.

Equal Opportunities for All

The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum's work in serving a broad public.

MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.

We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply.

MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR

Benefits:

The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:

• Medical Insurance:
  Employee and dependent coverage through a choice of managed health care programs
• Dental Insurance:
  Employee and dependent coverage through two plan choices
• Vision Insurance:
  Employee and dependent coverage through a vision program
• Group…