Accounts Payable Specialist

Essential Functions

• Enter and process vendor invoices and check requests accurately and timely.
• Match invoices to purchase orders and receiving documents; flag discrepancies for review, such as coding and amounts.
• Ensure all invoices and check requests include proper supporting documentation; such as approval, receipts, packing slip, and PO.
• Update and maintain pending invoices status; contact Agency employees and/or vendors to resolve pending issues.
• Scan and save all invoice documentation into the Paper Less system.
• Maintain organized electronic records in a paper-less environment.
• Manage and provide support for Concur receipts.
• Assist with weekly payment runs (checks and ACH).
• Respond to basic vendor inquiries with professionalism and follow-up (
  
  NOTE:
  
  internal/external staff).
• Assist Account Payable Specialist and other program staff as needed.
• Support month-end close activities related to accounts payable.
• Follow company policies, procedures, and internal controls.
• Work closely with accounting, purchasing, and agency personnel.

• Education:
  
  Associate's Degree in Business or Accounting (Required/Preferred)
• Required/Preferred: 4-6 years / 3–5 years related experience or training, or equivalent combination of education and experience