AP Specialist

Job Title: AP Specialist

Location: North Houston, TX

Compensation: $25 - $26 / hour

Benefits: This position may be eligible for medical, dental, vision, and 401(k).

We are seeking a detail-oriented Accounts Payable Specialist to join our growing finance team. This role will focus heavily on processing vendor invoices, maintaining accurate payables records, and supporting vendor communications. The ideal candidate is fully bilingual (English/Spanish), resides in the South Houston area, and possesses strong Excel skills with the ability to communicate effectively with both vendors and internal field personnel.

• Receive, review, and process vendor invoices for accuracy and proper approvals
• Code invoices to appropriate general ledger accounts
• Enter invoice data into accounting system and Excel tracking spreadsheets
• Verify supporting documentation and resolve discrepancies prior to payment
• Ensure timely processing in accordance with company payment terms

• Communicate with vendors regarding invoice status, discrepancies, and payment inquiries
• Maintain updated vendor files, including W-9s and contact information
• Assist with vendor statement reconciliations

• Prepare and process weekly check runs, ACH, and wire payments
• Ensure proper approvals and documentation prior to payment release
  
  Maintain organized records of payment activity and supporting documentation

• Reconcile AP subledger to the general ledger
• Assist with month-end close tasks related to accounts payable
• Support audit requests and provide documentation as needed

• Maintain organized electronic and physical financial records
• Support the accounting team with reporting and clerical tasks
• Ensure compliance with company policies and internal controls
• Assist with process improvements and workflow efficiencies

• 5-7 years AP processing REQUIRED
• Strong Excel skills required (data entry, basic formulas; pivot tables/VLOOKUPs) REQUIRED
• Experience with ERP/accounting systems
• High attention to detail and strong organizational skills
• Strong communication skills and ability to work cross-functionally
• Ability to manage multiple priorities and meet deadlines

If you are seeking an Accounts Payable opportunity with growth potential in a collaborative environment, we encourage you to apply.

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.