Accounting Manager

Accounts Receivable & Credit

• Ensure customer invoicing is accurate and timely.
• Review customer accounts and recommend credit limits and terms to the CFO.
• Communicate with customers regarding invoice status and collections.
• Monitor aging reports and partner with Sales to resolve past‑due balances within established timelines.

• Ensure vendor invoices are accurately entered and paid timely.
• Review check runs prior to signature for accuracy, completeness, and cost‑control opportunities.
• Initiate ACH and wire transactions for approval by authorized signers.

• Process bank transactions and report daily cash balances.
• Transfer funds between company accounts as necessary to support operations.
• Support cash forecasting and liquidity monitoring in partnership with the CFO.

• Process hourly and salaried payroll in accordance with Company policies and applicable federal, state, and local laws.
• Ensure accurate and timely payroll processing, including validation of timecards, PTO, earnings, deductions, and special payments.
• Maintain payroll records, documentation, approvals, and audit trails; reconcile payroll registers, payroll tax liabilities, and payroll‑related general ledger accounts.
• Coordinate payroll tax filings, year‑end reporting (including Forms W-2 and 1099, as applicable), wage garnishments, and benefit deductions in partnership with HR and third‑party payroll providers.
• Research and resolve payroll discrepancies and employee pay issues in a timely and confidential manner.
• Monitor changes in federal, state, and local payroll laws and regulations and implement required payroll system or process updates to ensure ongoing compliance.

• Support annual Open Enrollment system configuration, testing, and validation related to payroll deductions, benefit elections, and cost calculations.
• Review and validate benefit deduction setup, rate changes, and effective dates to ensure accurate payroll processing post‑Open Enrollment.
• Partner with HR and third‑party system providers to test payroll and benefits integrations prior to Open Enrollment go‑live.
• Assist with reconciliation of benefit deductions following Open Enrollment to ensure alignment between payroll, benefit carriers, and general ledger accounts.
• Support issue resolution related to payroll or system configuration errors identified during or following Open Enrollment.

• Ensure compliance with GAAP, company policies, and internal controls.
• Assist with annual financial audits, including preparation of schedules, reconciliations, and supporting documentation.
• Support internal control development and segregation‑of‑duties compliance across accounting and payroll functions.
• Participate in annual 401(k) plan non‑discrimination testing and retirement plan audits by preparing required payroll, census, and financial data in coordination with CFO, HR, and third‑party administrators.
• Assist with preparation, review, and filing support for Form 5500 and related retirement plan reporting, in coordination with HR and external advisors.
• Assist with tracking and accounting for capital expenditures and construction or special projects, as applicable.

• Participate in hiring, performance evaluation, and corrective action for accounting staff, in partnership with HR and the CFO.
• Identify opportunities to improve efficiency, accuracy, and scalability of accounting processes.
• Support cross‑functional collaboration with Operations, HR, Sales, and other departments as needed.
• Perform other duties as assigned.

Education: Bachelor’s degree in Accounting or Finance required.

Experience:

• 8+ years of progressive accounting experience (public accounting, corporate accounting, or both).
• 3-5 years in a supervisory or lead role overseeing accounting staff.

Skills:

• Proficiency with UKG Pro (payroll processing, reporting, and data validation) required.
• Internal controls and audit support.
• Advanced Excel skills (pivot tables, lookups, analysis).

Personal Attributes:

• Calm, steady presence during close cycles and audits.
• Coachable,…