Office Manager

Overview

A well-established and growing organization is seeking an experienced Office Manager with a strong background in complex accounts, Accounts Receivable, and financial administration. This role is ideal for someone who thrives in a fast-paced environment, enjoys ownership of office operations, and brings a high level of accuracy and professionalism to financial processes.

This position will play a key role in supporting daily office functions while ensuring AR activities, invoicing, and account management are handled efficiently and with attention to detail.

• Oversee daily office operations, ensuring smooth administrative and accounting support
• Manage full-cycle Accounts Receivable, including invoicing, collections, and payment application
• Handle complex customer accounts, billing requirements, and account reconciliations
• Monitor aging reports and follow up on outstanding balances in a professional manner
• Work closely with internal departments to resolve billing discrepancies and account issues
• Maintain accurate financial records and support month-end reporting processes
• Assist with accounts payable and general bookkeeping functions as needed
• Support office leadership with reporting, document management, and process improvements
• Ensure compliance with company policies and accounting procedures
• Serve as a key point of contact for customers regarding billing and account inquiries

• Previous experience in an Office Manager, Accounting Coordinator, or AR-focused administrative role
• Strong knowledge of Accounts Receivable processes, including complex billing and collections
• Proficiency with accounting software and Microsoft Office (Excel experience preferred)
• Excellent organizational skills and ability to manage multiple priorities
• High attention to detail and commitment to accuracy
• Strong communication skills with a customer-service mindset
• Ability to work independently and handle confidential information professionally
• Experience working with high-volume or multi-entity accounts
• Background in industries with detailed invoicing requirements (services, construction, logistics, etc.)
• Familiarity with ERP systems such as Oracle, SAP, Quick Books, or similar platforms