Billing Specialist

A leading technical services provider is seeking a Billing Specialist to support customer invoicing and billing operations. The ideal candidate is a detail-oriented accounting professional with experience in project-based billing. Working collaboratively, the new hire will ensure accurate billings by preparing invoices and maintaining documentation while coordinating with internal teams and customers to address billing inquiries.

Location: Houston, TX 77034

Type of Position: Temp-to-Hire

• Prepare billing based on a mid-month and monthly billing cycle coordinating those billing activities with various departments and project managers.
• Accurately enter required job setup details and change order information in accounting system timely.
• Collect the required supporting documents for T&M and Fixed Price project billing each billing cycle.
• Generate billings timely; follow-up with customers within specified timeframe to ensure receipt and acceptance whether billings are mailed or entered customer approved systems.
• The understanding and ability to compile WIP for unbilled expense at month end close.
• Maintain accurate billing documentation/support for audit purposes.
• Respond timely to inquiries from PM’s and/or customers.
• Maintain accounts receivable customer files and records.
• Meet accounting deadlines for month-end process and closing cycles.
• Perform reconciliations as required.
• Assist other companies/divisions with any issues that they may have regarding billing application and process.
• Perform order entry/change order functions within accounting system including entering job budgets.
• Assist in the data entry review process performed by other divisions/companies.
• Monitor accounts receivable and notify PMs of issues with unpaid invoices by customers.
• Perform Accounts Payable Vendor Master file setups based on documentation received by AP department.
• Assist with any month-end close items as required.
• Maintain database (Excel file) of various customer portal logon/password in secured AR spreadsheet.
• Assist cash application personnel with invoice payment issues as needed.
• Perform other duties and responsibilities as needed.

• High school diploma or equivalent is required;
  Associate’s degree in Business, Accounting, or equivalent field is preferred
• A minimum of three (3) years of experience working in Accounts Receivables with emphasis on producing fixed price and time & material billings is required
• Prior experience to the application of cash receipts is highly preferred
• Demonstrated proficient using MS Office programs including Outlook, Word, and Excel
• Demonstrated attention to detail to accurately prepare billings and perform reviews
• Ability to take care in processing and handling confidential information
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, project managers, and customers
• Ability to prioritize and work in a fast-paced environment to meet all deadlines

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.