Billing Analyst

We are currently seeking a Billing Analyst to work in our Houston, Los Angeles, or Toronto office.

• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract
• Review contracts for each new project and set up all templates and procedures to administer invoicing for all new projects
• Record invoices into accounting system
• Reconcile and include, as part of project invoices, sub‑consultant billings for fees and reimbursable expenses
• Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean‑up of unallocated cash
• Daily monitoring of cash receipts against sub‑contractor billing tracker to release sub‑consultant payments under pay‑when‑paid policy
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
• Assist project team with follow‑up and collection of aging invoices
• Demonstrate strong problem‑solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, system setup errors, etc.
• Monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
• Assist with monthly forecasting of billings and cash collections
• Perform special and ad‑hoc projects as assigned

• 4+ years of relevant experience in billing; experience in a professional services firm is preferred
• Experience with billing large‑scale major government agency projects and/or understanding FAR is preferred
• Bachelor’s Degree preferred in Business or related fields
• Solid knowledge of standard contract terms, including hourly, lump sum, not‑to‑exceed and how they are applied in the billing process
• Advanced Excel skills required (Pivot Tables, VLOOKUP, SUMIF, etc.); familiarity with general accounting software packages
• Strong written and verbal communication skills and the ability to multi‑task
• Detail oriented with ability to work under pressure and within a team

Arup provides a competitive total rewards package including health and wellbeing benefits, paid time off, career development opportunities, and a global profit‑share plan. Eligible employees may also participate in a 401(k) plan with up to 10% company match.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.