Entry Level Branch Billing Coordinator

Job Title:

Branch Billing Coordinator

Job Description

The Branch Billing Coordinator supports multiple branches by managing accurate and timely billing activities, collaborating closely with sales and contract administration teams, and resolving billing discrepancies to ensure a smooth invoicing process and positive customer experience. This role uses Oracle billing software and other ERP systems to prepare, enter, and maintain billing records while enforcing proper documentation and supporting long-term business growth.

Responsibilities

+ Work closely with sales and contract administration teams to prepare customer setups, changes, and cancellations in a timely and accurate manner.

+ Enforce the use of proper paperwork and documentation to process all billing activities and customer account changes.

+ Manage billing operations for 5-7 branches, ensuring invoices are accurate, complete, and delivered on schedule.

+ Utilize Oracle billing software to process and maintain billing data for assigned branches.

+ Enter all manual billing items at month end, ensuring completeness and accuracy of monthly billing cycles.

+ Prepare manual invoices as needed for customers, following established procedures and internal controls.

+ Collaborate with branch teammates, the collections department, and customers to research and resolve billing discrepancies and invoice issues.

+ Provide responsive customer service related to billing inquiries, adjustments, and account questions.

+ Perform accurate data entry for accounts receivable and billing records while maintaining data integrity.

+ Adapt to changing daily tasks and priorities, supporting various billing and accounting needs as they arise.

Essential Skills

+ Bachelor's degree in Accounting, Finance, or a related field OR at least 1+ years of billing experience.

+ Proficiency in Microsoft Excel, including the ability to use filters, sort data, and apply basic formulas.

+ At least 1+ years of experience with any ERP system for candidates who are not new graduates.

+ Experience in accounts receivable, billing, or invoicing functions.

+ Ability to provide professional customer service related to billing and invoice issues.

+ Strong data entry skills with a high level of accuracy and attention to detail.

+ Familiarity with accounting concepts and practices related to billing and invoicing.

+ Comfort working with Oracle or similar billing and accounting software.

+ Ability to adapt to changing day-to-day responsibilities and priorities.

Additional

Skills & Qualifications

+ Experience using Oracle billing software or SAP is beneficial.

+ Background in handling invoice issues and collaborating with collections or accounting teams.

+ Strong problem-solving skills to investigate and resolve billing discrepancies.

+ Effective communication skills to work with internal teams and external customers.

+ Ability to manage billing for multiple branches or business units simultaneously.

+ Interest in a long-term opportunity with potential for contract-to-hire.

Work Environment

This role is fully on-site and operates in a professional office setting focused on billing, accounting, and customer support activities. Training hours are Monday through Friday from 8:00 a.m. to 5:00 p.m., with flexibility after training to shift to either a 7:00 a.m. to 4:00 p.m. or 9:00 a.m. to 6:00 p.m. schedule. The position involves extensive use of computers, Microsoft Excel, and ERP systems such as Oracle and potentially SAP, with regular collaboration across branches, sales, contract administration, and collections teams in a structured yet adaptable environment.

Job Type & Location

This is a Contract position based out of Houston, TX 77042.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA)  - Transportation benefits  - Employee Assistance Program  - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX 77042.

Final date to receive applications

This position is anticipated to close on Jun 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the…