AP​/AR Clerk

JOB DESCRIPTION

The Accounts Payable / Accounts Receivable Clerk is responsible for supporting daily accounting operations related to vendor payments and customer collections. This role ensures accurate financial records, timely processing of invoices and receipts, and effective communication with vendors and customers. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.

• Maintain AP mailboxes and ensure all vendor inquiries are responded to in a timely and professional manner.
• Process high-volume vendor invoices accurately and efficiently in Net Suite.
• Proactively identify and resolve discrepancies related to invoices or pricing
• Reconcile the AP/ AR subledger to the general ledger and investigate variances.
• Manage vendor setup and maintenance, including vendor files, W-9s, lien waivers, and credit applications.
• Coordinate and execute year-end 1099 reporting in compliance with regulatory requirements and internal deadlines.
• File pre-lien notices and actual liens when necessary.
• Support month-end and year-end close activities, including accruals and reporting.

• Monitor AR aging reports and follow up on outstanding customer balances.
• Apply customer payments accurately, including checks, ACH, and other payment methods.
• Prepare and record bank deposits in a timely manner.
• Respond to customer requests for invoices, statements, and billing support.
• Reconcile customer accounts and resolve payment discrepancies or disputes.
• Maintain accurate customer records and documentation.

• Ensure compliance with company policies, accounting standards, and internal controls.
• Assist with audits by providing requested documentation and support.
• Collaborate with internal teams to resolve accounting-related issues and improve processes.
• Perform other accounting and administrative duties as assigned.

• 3-5 years of AR/AP experience
• High School diploma or GED
• Strong understanding of AP/AR best practices and accounting fundamentals
• High attention to detail with excellent organizational and communication skills
• Ability to meet deadlines and manage multiple priorities in a fast-paced environment
• Hands-on experience with Net Suite or similar ERP systems is highly preferred