Accounts Receivables Clerk

Primary Function

The Accounts Receivable Clerk is an entry-level accounting professional responsible for managing assigned customer accounts through the full billing cycle, ensuring accurate and timely preparation of Time & Material and Fixed Price invoices, collection follow‑up, and cash application. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell’s Assistant Controller.

• Prepare customer billings on a mid‑month and monthly billing cycle, coordinating activities with project managers and internal departments to ensure accurate and timely invoice generation.
• Collect required supporting documentation for Time & Material and Fixed Price project billings each billing cycle.
• Generate and distribute invoices in a timely manner; follow up with customers to confirm receipt and acceptance, whether invoices are mailed or submitted through customer‑approved system.
• Monitor accounts receivable and notify project managers of unpaid or disputed invoices requiring attention.
• Apply cash receipts accurately to the appropriate customer accounts; maintain cash receipts records.
• Respond promptly to billing and payment inquiries from project managers and customers.
• Maintain accurate billing documentation and supporting records suitable for audit review.
• Perform account reconciliations as required; assist with month‑end close activities.
• Perform order entry and change order functions within the accounting system, including entry of job budgets.
• Tie out intra‑company invoices with Accounts Payable and generate offsetting invoices for processing within the accounting system.
• Perform Accounts Payable vendor master file setups based on documentation received from the AP department.
• Perform ACH callbacks to verify vendor banking information in accordance with internal controls.
• Maintain a secured database of customer portal login credentials for billing system access.
• Assist other divisions or companies with billing application questions and process guidance as needed.
• Support the data entry review process performed by other divisions and companies.
• Perform special projects and complete other duties as assigned or requested.

• Protect Dashiell’s cash flow and revenue recognition by ensuring invoices are prepared accurately, issued on time, and followed through to collection.
• Reduce billing errors and audit risk by maintaining complete, well‑organized documentation for all customer accounts and transactions.
• Keep project managers informed of receivables status so they can address client issues before they escalate into payment delays.
• Strengthen internal controls by performing reconciliations, ACH verifications, and intra‑company tie‑outs with care and consistency.
• Support a high‑functioning accounting team by contributing reliable, deadline‑driven work during month‑end close and billing cycles.

• High school diploma or equivalent required;
  Associate’s degree in Business, Accounting, or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
• Minimum of 3 years of experience in accounts receivable, with demonstrated experience preparing both Fixed Price and Time & Material billings.
• Prior experience with cash receipts application strongly preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong attention to detail with the ability to accurately prepare invoices and perform billing reviews.
• Ability to handle confidential financial information with discretion and care.
• Ability to define problems, gather supporting data, and draw sound conclusions.
• Effective written and verbal communication skills; ability to interact professionally with project managers, internal teams, and external customers.
• Ability to prioritize competing deadlines and perform effectively in a fast‑paced accounting environment.
• Driving is not required for this position.

• Experience with ERP or project‑based accounting systems.
• Familiarity with customer billing portals used in construction, engineering, or utility industries.

• Ability to sit…