Accountant, Accounts Receivable​/ Collections, Accounting Assistant

The Accountant provides accounting support with a strong focus on Accounts Payable, Accounts Receivable, project accounting, and general ledger support activities. This role partners closely with Accounting, Operations, Project Management, and internal business partners to ensure accurate financial records, timely processing of transactions, and compliance with Company procedures and accounting controls.

This position plays a key role in supporting daily accounting operations, maintaining financial accuracy, supporting month‑end close activities, and ensuring the timely processing of vendor invoices, project expenses, customer billings, and payment activity within a fast‑paced construction environment.

• Process and review vendor invoices, ensuring accuracy, proper approvals, and correct general ledger and job cost coding
• Manage accounts payable activities including invoice matching, discrepancy resolution, vendor communication, payment processing, and AP aging review
• Prepare and process payment runs including checks, ACH payments, and wire transfers in accordance with Company procedures and internal controls
• Maintain vendor records including W-9s, insurance certificates, vendor setup documentation, and subcontractor compliance records
• Work closely with Project Managers and Operations teams to resolve coding issues, invoice discrepancies, and project‑related accounting questions
• Assist with project accounting functions including job cost tracking, expense allocation, cost code review, and project billing support
• Prepare and issue customer invoices and billing statements accurately and timely
• Record and apply incoming payments and reconcile customer accounts
• Monitor accounts receivable aging and assist with collection efforts while maintaining professional customer relationships
• Perform account reconciliations including bank accounts, AP, AR, credit cards, and expense accounts
• Support monthly, quarterly, and year‑end close activities including reconciliations, reporting support, and variance analysis
• Maintain organized accounting records and documentation for audits and internal reviews
• Assist with payroll support, certified payroll documentation, and operational reporting as needed
• Support process improvement initiatives and additional accounting projects as assigned
• Maintain confidentiality regarding financial, payroll, employee, and company information

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred, or equivalent combination of education and experience
• Previous accounting, accounts payable, bookkeeping, or construction accounting experience preferred
• Strong accounts payable experience preferred
• Construction industry experience and job costing experience strongly preferred
• Foundational understanding of accounting principles, reconciliations, and internal controls
• Strong attention to detail with the ability to identify errors and inconsistencies
• Ability to manage multiple priorities and deadlines in a fast‑paced environment
• Strong organizational, analytical, and problem‑solving skills
• Clear written and verbal communication skills with internal and external partners
• Organized, dependable, and solutions‑oriented mindset
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications

Vortex Companies, LLC and all of its subsidiaries consider applicants for all positions without regard to race, color, creed, religion, sex, age, national origin, marital status, status with regard to public assistance, or sexual orientation. All applicants will be considered solely on the basis of their qualifications.