Accounts Payable Clerk

Accounts Payable Analyst

Matrix Medical Management is looking for an Accounts Payable Analyst to join our team in our Bellaire office! The Accounts Payable Analyst is responsible for processing, analyzing, and maintaining all aspects of the company’s accounts payable function. This position ensures the accuracy and integrity of vendor accounts, monitors expense allocations, supports financial reporting, and contributes to process improvements within the accounting department.

Essential Functions:

• Maintain and analyze the accounts payable system and vendor database (including 1099 details, mailing addresses, and account information).
• Review, verify, and process invoices and expense reports for accuracy, coding, and appropriate departmental approval.
• Validate account numbers, confirm payment terms, and apply discounts as applicable.
• Ensure proper account coding, validate payment terms, and apply applicable discounts to optimize cash flow.
• Schedule and execute payment run and ensure timely settlement of outstanding balances.
• Track and reconcile payments, including payroll allocations, purchase orders, invoices, and vendor statements.
• Perform detailed reconciliations of vendor accounts, purchase orders, invoices, and statements to ensure data accuracy and completeness.
• Monitor and analyze trends in payables, identifying discrepancies or process inefficiencies and recommending improvements.
• Generate and analyze daily, monthly, and ad hoc reports related to A/P transactions.
• Serve as a primary contact for vendor inquiries, resolving discrepancies and maintaining strong vendor relationships.
• Support month-end and year-end close processes, including accruals reconciliations, and audit requests.
• Assist with internal and external audits by providing necessary documentation and analysis.
• Perform other related tasks as needed.

Knowledge, Skills, and Abilities:

• Solid knowledge of accounting principles, accounts payable processes, and administrative procedures.
• Strong attention to detail with excellent written and verbal communication skills.
• Strong analytical, reconciliation, and problem-solving skills.
• Excellent organizational, time management, and multitasking abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office suite and accounting systems.
• Thorough understanding of internal control practices related to disbursements, including fraud prevention, authorization protocols, and documentation requirements.
• Ability to interpret and apply vendor contracts, purchasing policies, and payment terms to ensure accurate and timely payments.
• Strong customer service skills, including the ability to respond to vendor and internal inquiries with clarity, professionalism, and urgency.
• Ability to work both independently and collaboratively, supporting the broader accounting team.
• Ability to maintain confidentiality of financial information and exercise sound judgment in handling sensitive or complex transactions.

Education and Experience:

• Associate degree in Accounting, Finance, or related field.
• Two (2) years of experience handling and processing payments.

Benefits:

• 3 Medical Plans
• 2 Dental Plans
• 2 Vision Plans
• Employee Assistant Program
• Short- and Long-Term Disability Insurance
• Accidental Death & Dismemberment Plan
• 401(k) with a 2-year vesting
• PTO + Holidays