Payroll Analyst

Payroll Specialist Job Responsibilities

• Lead the timely and accurate preparation of the semi-monthly payroll for 300+ employees, which includes reviewing timesheets for accuracy, calculating payroll and preparing employee payroll and tax deposits
• Assure that all state and federal payroll and related tax regulations and laws are followed and that reporting requirements are met (including the preparation of the 941 report)
• Coordinate and process federal W-4 tax information to employees and year-end information to balance, print, and distribute W-2 forms
• Maintain and monitor accrued vacation, sick, holiday, overtime, and other types of employee leave
• Respond & interact with employees and provide guidance related to the agency's payroll policies & procedures, benefits and other related information
• Review and resolve payroll discrepancies & timesheet corrections timely and accurately
• Review and reconcile benefit and health insurance billings
• Prepare payroll year-end closing entries & audit schedules
• Test and implement new payroll system pay, accrual and deduction codes; update existing codes as needed
• Audit data integrity between our HRIS and the timesheet software
• Enter daily accounts receivable remittances received via check or electronic funds transfer (EFT) into the accounting system
• Create and maintain procedural documentation related to all payroll functions, duties, and tasks

• Bachelor's degree in Accounting, Finance, Business Administration or closely related field
• Familiarity with automated payroll systems. H-GAC uses the MIP accounting system
• Familiarity with automated time sheets. H-GAC has 3 different work schedules, including a 9/80 and 4/10 option
• Experience with payroll processing for staff size of 300+
• Governmental finance/accounting experience

• Bachelor's degree in an applicable academic discipline or related field of study.
• 3 years of experience working with local government, nonprofit programs, school, or in job-related duties

• Graduate degree in Accounting, Finance, Business Administration or closely related field.
• 5 years of experience working with local government, nonprofit programs, school, or in job-related duties
• Certified Payroll Professional (CPP) certification