Accounts Receivable Manager at St. Thomas High School Houston, TX

School

St. Thomas High School is an all‑boys private Catholic college‑preparatory school located in Houston, Texas. The school serves grades 9‑12 with an enrollment of approximately 750 students and offers a challenging college‑preparatory curriculum and a range of artistic, athletic, and leadership opportunities. It was founded in 1900 and is committed to providing a multi‑dimensional education to young men.

Accounts Receivable Manager for the 2025‑2026 school year, reporting directly to the Vice President of Finance. Exempt FLSA. The manager oversees all aspects of the accounts receivable function, including billing, collections, cash application, and account reconciliations, ensuring timely and accurate revenue collection and strong internal controls.

The Accounts Receivable Manager manages tuition, fundraising, and other revenue streams, including:

• Prepares and manages tuition invoices, statements, and payment plans.
• Collects payments and communicates with families regarding past‑due accounts.
• Records payments and reconciles accounts in accounting and educational software.
• Serves as back‑up for cash and check deposits and manages NSF collections.
• Researches and resolves discrepancies; generates monthly, quarterly, and annual reports.
• Assists families with special payment plans when appropriate.
• Review and record financial aid applications.

• Records and reconciles pledges, pledge payments, and gifts for multi‑million dollar campaigns.
• Maintains pledge tracking, donor records, and shadow files in accounting software.
• Processes credit‑card pledge payments and identifies delinquent pledges for timely follow‑up.
• Prepares reports for leadership, lending institutions, and board committees.
• Advises leadership on significant pledges and serves as back‑up for bank deposits.
• Assists with audit preparation and ensures consistent monthly pledge reminders.

• Manages permit‑to‑exam collections, fundraisers, and other revenue sources.
• Assists with major school events and fundraising accounting, including deposits and reconciliations.
• Performs monthly close tasks, petty cash reconciliation, and aged accounts receivable follow‑up.
• Supports various accounting functions for Booster Club, Advancement, Foundation, and Capital Campaign activities.
• Participates in a collaborative Business Office environment supporting the school and community.
• Performs all other duties as assigned.

• Education: High School Diploma required. Bachelor’s in Accounting, Business, or related field preferred.
• Experience: 2‑3 years accounting experience required. Experience with Excel and Net Suite preferred. Experience in a school or non‑profit environment a benefit.
• Skills: Proficient in Microsoft Office Suite or related programs; ability to learn other accounting software systems and robust Excel functions; reliable and trustworthy; excellent organizational skills and attention to detail; ability to maintain confidential and meticulous records; initiative.

The job is performed in an office environment with pleasant working conditions and requires occasional travel to various locations for events, stories, and marketing. Regular working hours are reasonable, but occasional nights and weekends may be required to support events and projects.