Billing Analyst

ReqID: HOU
0000EU

We are currently seeking a Billing Analyst to work in our Houston, Los Angeles, or Toronto office. Our Billing Analysts are integral members of our finance teams. They provide consistent billing and financial support for our business and our project managers/directors.

• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month.
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
• Review contracts for each new project and set up all templates and procedures to administer invoicing for all new projects.
• Record invoices into accounting system.
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses.
• Work with the cash receipts team to reconcile variances in the application of cash and review/clean‑up of unallocated cash.
• Daily monitor cash receipts against sub‑contractor billing tracker to release sub‑consultant payments under pay‑when‑paid policy.
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system.
• Assist project team with follow‑up and collection of aging invoices.
• Demonstrate strong problem‑solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, setup/system errors, etc.
• Monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow.
• Assist with monthly forecasting of billings and cash collections.
• Take on special and ad‑hoc projects as assigned.

• 4+ years of relevant experience in billing. Experience in a professional services firm is preferred.
• Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
• Bachelor’s Degree in Business or related field.
• Solid knowledge of standard contract terms including hourly, lump sum, not‑to‑exceed and how they are applied in the billing process.
• Advanced Excel skills (Pivot Tables, VLookups, SUMIF, etc.). Familiarity with general accounting software packages.
• Strong written and verbal communication skills and the ability to multi‑task.
• Detail oriented with ability to work under pressure and within a team.

Competitive salary range for Houston: $82,000 to $94,000 per year (benefits not included). Benefits include health and welfare security, paid time off, learning opportunities, profit share, and a 401(k) plan with up to 10% company match.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.