Financial Manager Property Management

Job Description

POSITION OVERVIEW

The Financial Manager position provides support to the Property Management team and acts as a liaison between Corporate Accounting and local Property Management teams. Day‑to‑day activities include monitoring the financial performance of the assets, budgeting, forecasting, and reporting. Depending upon the portfolio needs, this position may have supervisory responsibility.

RESPONSIBILITIES

• Review and approve monthly accruals, AR reviews, CAPEX Distributions, AR batches, monthly rent‑ups, and commercial billings.
• Review and approve lease abstracts/profiles and enter OPEX recovery set ups in accounting system – Lease Administration.
• Review and finalize monthly variance reports and rent roll reconciliation.
• Review GL for consistency and accuracy and submit reclass entries.
• Review and reconcile tenant security deposit ledgers.
• Address CAM reconciliation inquiries from tenants.
• Oversee process for tenant audits.
• Assist with annual budgets, reforecasts and OPE reconciliations.
• Address client questions concerning budgets, financials, CAM recoveries and provide custom reports as per client requests.
• Prepare complex tenant account ledger reconciliations to assist the property management team in collection efforts.
• Provide back‑up support to Property Manager for invoice approvals.
• Coordinate and assist Accountants in final settlements with Seller/Buyer in property transitions.
• Research and handle accounting related issues/questions from internal Accountants as well as Clients.
• Follow and ensure team SOC I compliance for applicable assets.
• Provide accounting software related mentoring, training, and support to the Property Management team.
• Special Projects/Tasks: may be assigned to assist with special projects for the assigned portfolio.
• Problem Solving:
  Complex items are handled with supervision/guidance (Ex. TI Overages, Complex Termination Fee calculations, complicated billbacks, etc.).
• Ownership:
  Be proactive throughout the month; ensure that any unique transactions/situations on your team are resolved throughout the month. Ensure that all internal/external deadlines are being met by team members that you supervise.
• Teamwork: helps solve problems, finds efficiencies, shares knowledge, and actively seeks opportunities to help.
• Takes responsibility for their assigned tasks/portfolio; others do not have to step into complete tasks. Self‑motivated and does not need to be assisted and/or directed to complete responsibilities.
• Financial Reporting:
  Must have a good understanding of the clients’ financial reporting process including accruals, general ledger reviews, leasing reports, executive summary reports, and variances reports.
• Financial Reporting:
  Ability to complete all aspects of clients required financial reporting.
• Budgets:
  Understanding of variances effect on property cash flow and tenant estimated billings.
• Insurance - ability to determine if vendor insurance certificate meets client requirements. Track and maintain current COI for all vendors utilized at property.
• Leases - understands lease types (NNN, Base Year/Expense Stop, Commencement Date, Rent Start Date, etc.). Review basic lease information to agree to system lease report (dates, amounts, etc.).
• Leases - review the leases thoroughly for TI and landlord (LL) capital requirements, Caps/Gross Ups, options, lease termination fee options/calculation information, etc.
• Proficient in Stream Systems (Yardi, AVID, IMPAK, etc.) – read training materials, attend training. Become proficient in the systems utilized to perform job functions effectively.
• Transitions: some exposure to property transitions (sales, purchases, management change) with supervision and guidance.
• Assist with Accounts Receivable (A/R):
  Effectively manage AR within portfolio; process tenant billbacks, submit late letters, default notices and complete lockouts. Work with tenants to collect outstanding balances.
• Assist with Accounts Payable (A/P):
  Ensure all vendors are paid in a timely manner.
• Deadlines:
  Utilize calendar, trackers, checklists, etc. to ensure that all tasks are completed in a timely manner to meet all internal and external deadlines. Stay ahead of deadlines to…