Accounts Payable Specialist

We are seeking a detail-oriented and organized Bookkeeper / Accounts Payable Specialist to support daily accounting operations with a strong emphasis on accounts payable processing and workflow management. This role is responsible for managing vendor invoices, coding expenses accurately, maintaining financial records, and ensuring timely and accurate payments across multiple projects and entities. The ideal candidate will have strong experience with Quick Books Online (QBO), class coding, and high-volume AP environments.

• Manage the full accounts payable cycle, including invoice receipt, review, coding, approval routing, and payment processing
• Accurately code invoices using Quick Books Online class coding and chart of accounts structure
• Process vendor payments through ACH, wire, check, and AP automation platforms such as  or similar systems
• Maintain organized and accurate vendor files, W-9s, and supporting documentation
• Reconcile vendor statements and resolve invoice discrepancies or payment issues in a timely manner
• Monitor AP aging reports and ensure timely payment of obligations
• Coordinate invoice approvals and maintain efficient AP workflows across departments
• Assist with month-end close activities, including reconciliations and accruals
• Support multi-entity accounting processes and intercompany allocations, as applicable
• Maintain accurate financial records in compliance with company policies and accounting standards
• Assist with audit requests and provide supporting documentation as needed
• Prepare and maintain reports in Excel and other reporting platforms
• Communicate professionally with vendors, clients, and internal teams regarding payment status and account inquiries
• Support additional bookkeeping and accounting functions as assigned

• 4+ years of accounting or bookkeeping experience, with significant accounts payable responsibility
• Experience with Quick Books Online (QBO)
• Strong knowledge of accounts payable processes and workflow management
• Experience with Quick Books class coding
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and Google Workspace (G Suite)
• Strong attention to detail and high level of accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent organizational, communication, and problem-solving skills

• Experience with multi-entity accounting
• Experience with Quick Books IES
• Familiarity with  or similar AP bill payment software
• Experience working in high-volume invoice processing environments

• Self-motivated and dependable
• Strong analytical and reconciliation skills
• Ability to maintain confidentiality and professionalism
• Collaborative team player with a proactive mindset
• Process improvement oriented with the ability to identify efficiencies within AP workflows