Staff Accountant

Job #: 39466

Staff Accountant will work closely with management and the Accounting Manager to manage accounts receivable/payable, inventory, vendor authorizations, and general administrative accounting tasks. The role involves posting customer payments, managing timely collections, preparing various financial reports, and assisting with financial transactions. The Staff Accountant will also contribute to various accounting initiatives and support the Controller with accounting-related tasks.

• Post customer payments and manage collections to ensure timely and accurate processing.
• Perform month end close activities, bad debt and revenue recognition.
• Reconcile customer accounts and associated GL accounts. Identify any issues (e.g., billing errors vs. legitimate overdue payments).
• Send statements to customers, issue credits/invoices as needed, and manage customer communications.
• Assist in the preparation of balance sheets, profit and loss statements, and other financial reports as required.
• Provide financial data and analysis to management for decision-making and performance tracking.
• Prepare weekly and monthly financial reporting, including analysis of open sales orders.
• Monitor that customers have the proper sales tax / exemption documentation.
• Prepare and reconcile sales tax reports, ensure compliance with state tax nexus regulations and calculate any applicable sales tax discounts.
• Issue sales tax exemption and resale certificates as required.
• Ensure adherence to internal processes and procedures.
• Maintain accounting controls by preparing and recommending policies and procedures.
• Ensure financial data is secure and confidential.
• Assist with auditing financial transactions and reporting, as required by management.
• Perform filing, check processing, and other administrative duties as assigned.
• Assist in special projects with moderate supervision.

• Maintain ethical and professional relationships with internal and external stakeholders.
• Communicate effectively within the organization and prepare business communications as needed.
• Analytical
  
  Skills:
  
  strong problem-solving skills and the ability to analyze and resolve discrepancies in accounts.
• Attention to Detail: exceptional attention to detail, ensuring accurate financial records and timely processing of payments.
• Communication
  
  Skills:
  
  excellent written and verbal communication skills, able to communicate effectively with customers, vendors, and management.
• Organizational
  
  Skills:
  
  highly organized, able to prioritize tasks and manage time effectively to meet deadlines.
• Accounting Software Proficiency: proficiency with accounting software and highly skilled in Microsoft Office Suite (Excel, Word, Outlook).
• Research and Problem-Solving: strong research skills to identify the root cause of issues and provide effective solutions.
• Adherence to GAAP: deep understanding of generally accepted accounting principles (GAAP) and ability to apply them in daily tasks.

• Degree:
  Bachelor’s degree in Accounting or a related field, OR
• Experience:
  
  At least 5 years of accounting experience, with 5+ years in accounting.
• Software Proficiency: experience with accounting software and proficiency in Microsoft Office Suite (Word, Excel, Outlook).