Sr. Billing Analyst

Billing Analyst

Joining Arup

Arup's purpose, shared values, and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

We are currently seeking a Billing Analyst to work in our Houston, Los Angeles, or Toronto office. Our Billing Analysts' staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.

• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
• Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
• Record invoices into accounting system
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
• Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
• Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
• Assist project team with follow-up and collection of aging invoices
• Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
• Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
• Assist with monthly forecasting of billings and cash collections
• Special and ad hoc projects as assigned

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• 4+ years of relevant experience in billing. Experience in a professional services firm is preferred.
• Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
• Bachelor's Degree is preferred in Business or related fields.
• Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
• Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages
• Strong written and verbal communication skills and the ability to multi-task
• Must be detail oriented with ability to work under pressure and within a team

What We Offer You

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work
- At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you…