Payroll Specialist

Responsibilities

• Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
• Ensure all earnings, deductions, and statutory remittances are calculated accurately
• Maintain payroll records and ensure data integrity within payroll systems
• Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
• Administer time and attendance processes, including timesheet submission, review, and approval workflows
• Validate employee hours, overtime, and project coding for accuracy and completeness
• Partner with managers to resolve timesheet discrepancies in a timely manner
• Ensure alignment between approved timesheets and payroll processing timelines
• Support continuous improvement of time tracking processes and system utilization
• Ensure compliance with federal, provincial, and state payroll legislation
• Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
• Manage year end processes including T4, RL1, W2, and related filings
• Support internal and external audits by providing payroll documentation and analysis
• Administer employee benefits programs including enrolments, changes, and deductions
• Reconcile benefit invoices and work closely with vendors
• Ensure accurate processing of RRSP and 401k contributions
• Perform regular payroll reconciliations and resolve discrepancies
• Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
• Maintain strong internal controls and identify opportunities for process improvements
• Respond to employee payroll inquiries in a timely and professional manner
• Provide guidance on payroll related matters including deductions, taxation, and benefit impacts

• 3 to 5 years of payroll experience, including Canada and United States
• Experience using ADP Workforce Now for payroll processing and reporting
• Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
• Payroll certification (e.g., PCP) or working towards is considered an asset
• Proficiency in Microsoft Office, particularly Excel
• Experience with time and attendance systems, including timesheet management
• Experience supporting payroll system implementations, migrations, or enhancements is an asset
• Experience in an engineering, consulting, or project-based environment is an asset
• Strong attention to detail with a high degree of accuracy and accountability
• Ability to manage multiple priorities and meet tight deadlines