Accounts Payable Coordinator

Mustang Rental - Northwest Houston, 5410 Burr Oak Dr., Houston, Texas, United States of America

Accounts Payable Coordinator (AP Specialist)

Join Mustang Cat — Building Texas. Powering the World.

We're looking for a detail-oriented Accounts Payable Coordinator to join our Finance & Accounting team in Houston. This role is ideal for someone who thrives in a fast‑paced environment, enjoys solving problems, and takes pride in accuracy and efficiency. Beyond traditional accounts payable responsibilities, you'll have the opportunity to support financial reporting, month‑end close activities, budgeting, and process improvement initiatives.

If you're looking for a stable company that values teamwork, continuous improvement, and career growth, we'd love to hear from you.

• Competitive compensation
• 401(k) with Company Match
• Paid Vacation, Sick Leave & Holidays
• Tuition Reimbursement
• Career Growth & Internal Advancement Opportunities
• Employee Assistance Program
• Wellness Programs
• Stable, long‑term career with an industry leader

As an Accounts Payable Coordinator, you'll play a critical role in ensuring the accurate and timely processing of invoices and payments while supporting the company's overall financial operations.

• Accounts Payable
  • Process high-volume vendor invoices accurately and efficiently.
  • Verify invoice approvals, coding, and supporting documentation.
  • Match invoices to purchase orders and receiving documents.
  • Resolve invoice discrepancies with vendors and internal departments.
  • Maintain vendor records and payment information.
  • Process ACH, wire transfer, and check payments.
  • Reconcile vendor statements and investigate outstanding balances.
  • Process employee expense reimbursements and corporate expense reports.
  • Ensure compliance with company policies and applicable tax requirements.
• Assist with month‑end close activities and accounts payable accruals.
• Prepare supporting schedules and financial documentation.
• Support reporting related to operating expenses, vendor spending, and working capital.
• Assist with budgeting and forecasting by gathering expense data.
• Support cash flow forecasting through payment schedule analysis.
• Prepare ad hoc financial reports and analysis as requested.
• Process Improvement
  • Maintain accurate accounting records and documentation.
  • Support internal and external audits.
  • Help identify opportunities to improve accounts payable processes and internal controls.
  • Assist in preventing duplicate or fraudulent payments.
  • Partner with branch managers and department leaders to resolve invoice issues while providing exceptional customer service.

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of Accounts Payable, Accounting, or Finance experience.
• Experience processing high-volume invoices.
• Understanding of purchase orders, invoice matching, and payment processing.
• Experience working with ERP or accounting software.
• Intermediate Microsoft Excel skills, including formulas, Pivot Tables, and XLOOKUP/VLOOKUP.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to prioritize multiple deadlines in a fast‑paced environment.

• Experience in one or more of the following industries is a plus:
  • Construction
  • Equipment Rental
  • Manufacturing
  • Dealership Operations

The ideal candidate is:

• Highly organized and detail-oriented
• Analytical with strong problem‑solving skills
• Able to manage multiple priorities with accuracy
• Customer‑focused when working with vendors and internal teams
• Dependable, collaborative, and committed to continuous improvement
• Comfortable handling confidential financial information

At Mustang Cat, you'll join a company that values integrity, teamwork, and continuous improvement. Whether you're looking to expand your accounting expertise or grow into broader finance responsibilities, this position offers an excellent opportunity to build your career with an established Texas company.

Mustang Cat is an Equal Opportunity Employer.