Accounts Payable Specialist - Houston, TX

Accounts Payable Specialist - Houston, TX

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport.

That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement. At CEVA Logistics, we Rise in Motion. Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world.

The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It's a journey on which you rise.

Your Role:
The Accounts Payable Specialist ensures the accuracy and timeliness of the Procure-to-Pay (P2P) cycle by managing reconciliations, compliance, and discrepancy resolution. This role acts as a primary liaison between operations, vendors, and Shared Service Center to optimize financial processes and maintain data integrity.

What Are You Going To Do?

• Stakeholder Management:
  Serve as the primary liaison between Operations, Global Business Services (GBS), and vendors to facilitate the timely resolution of invoicing issues and maintain effective cross-functional communication.
• Exception Management:
  Monitor and resolve invoice discrepancies, payment holds, accrual issues, and purchase order/receipting exceptions to ensure timely resolution and payment.
• Vendor Relationships:
  Manage vendor inquiries, escalations, and disputed invoices. Enhance supplier satisfaction by proactively resolving invoice discrepancies, payment inquiries, and account reconciliations, while managing escalations efficiently.
• Reconciliation and Control:
  Oversee vendor reconciliation processes, including Statement of Account (SOA) reviews and follow-ups on outstanding items to facilitate timely resolution.
• Operational Excellence:
  Execute core AP operational activities, including mail management and urgent payment requests, to maintain business continuity.
• Data Integrity & Risk Mitigation:
  Oversees vendor master data maintenance, including the verification of banking details and supplier information, to ensure data accuracy and mitigate financial risk.
• Compliance and Audit:
  Ensure strict adherence to Procure-to-Pay policies, internal controls, segregation of duties, and audit standards.
• Continuous Improvement:
  Analyze performance metrics to identify process improvement opportunities, support system implementations and automation efforts to increase operational efficiency.
• Transaction Processing:
  Manages the end-to-end validation and resolution of high-volume supplier invoices across multiple legal entities, ensuring accuracy, strict compliance, and timely payment cycles.
• Financial Safeguarding:
  Protects company financial assets by strictly enforcing Procure-to-Pay (P2P) internal controls, upholding segregation of duties, and executing rigorous fraud prevention procedures.
• Performance Optimization:
  Drives Accounts Payable objectives by monitoring invoice aging, exception queues, and service-level metrics, implementing corrective actions to eliminate process inefficiencies.
• Technology & Systems Utilization:
  Leverages ERP systems, invoice workflow tools, and reporting platforms to ensure high-accuracy transaction processing and insightful financial reporting.
• Strategic Influence:
  While this role has no direct budgetary or people management responsibilities, it directly influences financial accuracy, supplier relations, and operational excellence through the high-impact execution of Accounts Payable processes.

What Are We Looking For?

• Education:
  
  High School Diploma or GED. Minimum 3 years related experience. Knowledge of U.S. GAAP principals. Preferred:
  Associate's degree in Accounting, Finance, Business Administration In depth knowledge of U.S. GAAP principals.
• Experience:
  
  Processing accounts payable transactions in a high-volume environment. Working with ERP systems and invoice workflow tools. Reconciling vendor statements and resolving discrepancies.
• Skills:
  
  Accounts Payable and Procure-to-Pay processes. ERP systems (JDE, SAP, Oracle, or similar). Strong Microsoft Excel skills. Understanding of internal controls, compliance, and audit requirements. Analytical and problem-solving abilities. Strong written and verbal communication skills. Customer-service orientation. Ability to manage competing priorities. Effective stakeholder management and teamwork. Ability to work accurately under…